Administrative Assistant - ASE Operations Admin Team, Apple Services Engineering

Administrative Assistant - ASE Operations Admin Team, Apple Services Engineering

Seattle, Washington, United States Corporate Functions

As a member of the ASE Operations Admin team, you will be responsible for managing scheduling, organizational logistics, budget oversight, and operational support across multiple functional areas of ASE. You will partner closely with senior leaders and cross‑functional teams, supporting ASE organizations across our Cupertino and Seattle locations. Responsibilities will naturally shift based on leadership needs, organizational priorities, event cycles, and team dynamics.

Executive & Leadership Support

• Provide calendar management and scheduling support for senior‑level leadership, coordinating meetings, conference calls, and logistics across multiple time zones
• Manage domestic and international travel arrangements, including flights, hotels, and ground transportation
• Serve as a trusted point of contact for team communications, logistics, and escalations, exercising sound judgment and discretion at all times
• Provide backup support for other admins across the ASE team as needed

Building & Facilities Support

• Oversee space planning, manage facility needs, and ensure office supplies and equipment are available
• Handle building access and related site logistics
• Coordinate IS&T support and maintain office equipment such as printers and shared resources
• Work closely with administrative teams at other locations to align on processes, procedures, and cross‑site coordination

Fiscal Planning & Procurement

• Apply knowledge of Apple finance policies to manage internal and external orders, ensuring compliance and efficiency
• Process and track purchasing using P-card, eApproval workflows, and other procurement systems
• Manage expense reconciliation and coordinate vendor orders including office materials and supplies

Program & Event Operations

• Coordinate logistics for events, workshops, and programs — including room bookings, catering, vendor management, and on‑site coordination
• Manage ordering and inter‑office shipping of materials and program resources
• Support overall operational readiness for learning programs, team events, and leadership visits across locations

• 2+ years of experience as an Administrative Assistant, supporting senior‑level management in a corporate or professional environment or comparable experience
• Demonstrated ability to handle sensitive and confidential information with discretion and integrity
• Experience coordinating logistics such as room bookings, catering, shipping, or event support
• Comfortable working with purchasing, expense reconciliation, or P-card processes
• A Bachelor's degree, Associate's degree (AA), or equivalent practical experience

• Experience supporting multiple managers or directors simultaneously across different teams or functions
• Proficiency with Apple tools including iCal, Keynote, Mail, eApproval, and other macOS‑based systems
• Experience with Quip, Box, Confluence, or similar collaboration and document management platforms
• Familiarity with event operations, training coordination, or program logistics
• Experience working with vendors for materials ordering, reprographics, or office supply management
• Capable of influencing others with a calming presence, while ensuring tasks are handled efficiently and accurately
• Curious, adaptable, and a dedicated problem solver who thrives on shifting priorities
• Prior experience in a technology company or similarly fast‑paced corporate environment is a plus
• Strong organizational skills with exceptional attention to detail, accuracy, and follow‑through
• Ability to manage competing priorities and remain composed in a fast‑paced, dynamic environment
• A self‑starter with strong judgment, capable of making effective decisions and knowing when to elevate

At Apple, base pay is one part of our total compensation package and is determined within a range. The base pay range for this role is between $32.34 and $57.56/hr, and your base pay will depend on your skills, qualifications, experience, and location.

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