Central Region Water Quality Section Administrative Assistant; Administrative Assistant

Description

Salary listed above includes the scheduled 2% general salary increase that goes into effect on July 1, 2026.

Central Region Water Quality Section Administrative Assistant (Administrative Assistant
3) – Water Quality Program.

Central Region Office in Union Gap, WA. Upon hire, you must live within a commutable distance from the duty station.

• This position is eligible for telework and flexible schedule options.
• A minimum of two days per week is required in the office.
• Schedules are dependent upon position needs and are subject to change.

• Apply by June 25, 2026

You will support the mission of the Water Quality Program by serving as a confidential Administrative Assistant to the Water Quality Program Central Region Office Section Manager and by providing quality support and service to internal and external customers. You will exercise independent judgement, initiative, and discretion in providing administrative and management support to the Section Manager, Industrial Unit Supervisor, Municipal Unit Supervisor, Watershed Unit Supervisor, and section staff.

• Format, proofread and review documents for correct agency templates/standards usage.
• Monitor new staff onboarding process, paperwork, and timeframe requirements.
• Manage records in accordance with applicable retention schedule.
• Draft/type memos, letters, reports, and other documents and make copies/scans, routing paperwork and sending mail.
• Provide technical assistance to other section employees regarding agency applications including eTime, Outlook Calendars, LMS, PTS, Adobe Pro, HR Portal, and SharePoint.
• Assist staff with travel and training requests, reservations, reimbursements, travel arrangements, and ensure staff are compliant with agency policies and procedures.
• Update and maintain the section home page SharePoint site.

Four (4) years of experience and/or education related to the duties of the position, which includes at least one of the following:

• Managerial Support Coordination – Experience managing schedules, communication, and priorities to keep managers organized and informed.
• Administrative Process Management – Experience applying and following administrative policies to keep operations consistent and compliant.
• Document Preparation & Editing – Experience reviewing, editing, and producing clear, accurate, and professional documents to support organizational communication.
• Travel & Training Coordination – Experience arranging travel and/or training to ensure staff follow state rules and receive timely support.
• Purchasing & Fiscal Support – Experience processing purchases and invoices to ensure accurate billing and efficient use of resources.
• SharePoint Site Maintenance – Ability to create, update, and organize SharePoint sites to help staff easily find information and work together effectively.
• Records & Information Coordination – Ability to organize, maintain, and retrieve records to ensure information is accurate, accessible, and ready for timely public disclosure responses.

Education:

major study in business administration, public administration, or closely related field.

• 4 years of experience.
• 3 years of experience AND 30‑59 semester or 45‑89 quarter college credits.
• 2 years of experience AND 60‑89 semester or 90‑134 quarter college credits (Associate’s degree).
• 1 year of experience AND 90‑119 semester or 135‑179 quarter college credits.
• No experience AND a Bachelor’s degree or above.

Special Requirements/Conditions of Employment:
Must possess and maintain a valid driver's license.

The Washington State Department of Ecology is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.