Administrative Assistant

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Direct message the job poster from Bay One Solutions

Role:
Administrative Assistant (Only On W2)

Location:
Seattle, WA

Duration: 12+ Months Contract

Rate: $35/hr on W2

Some specific things you’ll work on:

• Oversee reception desk and lobby: shipping and receiving; visitor management (NDA); security badging; welcomes and directs employees and guests.
• Assist logistics such as escorting vendors, daily catering, mail distribution, office/team events.
• Maintain filing system, both electronic and physical (filling & scanning).
• Maintain overall office appearance and functionality by interfacing with various vendors and building engineers.
• Assist with meeting coordination to include scheduling, inviting, arranging follow up for various vendor meetings (catering, janitorial, maintenance).
• Monitor equipment such as printer, coffee, water and ice machines, refrigerators, beverage coolers.
• Assist in space management: move, seat assignment, furniture reconfiguration.
• Assist in sending maintenance schedule communication emails.
• Prepare communications such as monthly newsletters, office events.
• Support in onboarding and offboarding.
• Coordinate with the Onboarding Team for upcoming new hires.
• Prepare desks for new hires and remove personal belongings for any terminations.
• Set up New Hire Monday Breakfast.
• Check inventory and order snacks/drinks/kitchen/restrooms & stationary essentials.
• Re-stock and organize all office supplies.
• Support in various ad hoc tasks: preventive maintenance inspections, event coordinating, responds to administrative inquiries and questions.

Basic Qualifications:

• Quick learner
• Product stocking experience and food handling experience
• High School Graduate
• Experience in Microsoft 365 applications – preferred

Seniority level: Associate

Employment type: Contract

Job function: Administrative

Industries: IT Services and IT Consulting