Contracts Administrator

Contracts Administrator

The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

• Assist with planning of procurements and setting pre‐award schedules for contracts including Board actions

• Assist in coordination of Pre‐Bid/Proposal Meetings to present the Project to potential bidder/proposers.

• Prepare drafts to review, finalize, and distribute to Plan holders

• Prepare draft award recommendations and Board reports

• Conform final contract documents

• Prepare required reports and contractual correspondence

• Attend various meetings, including pre‐bid proposal and post‐bid proposal debriefings

• Assist in Contract standardization process

• Monitor all aspects of contract compliance

• Assist in resolving problems and disagreements between contractors

• Review contractor invoices for contractual compliance

• Conduct closeout actions upon contract completion such as final audit, payment, etc.

• Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled

• Prepare Change Documents, Task Orders and Change Orders

• Route Change Documents for signature and tracks status

• Create and distribute change reports and analysis

• Support the project management team in maintaining timely and effective change support processes, procedures and systems

• Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress

• Ensure that changes properly encumber contractual capacity and budget

• Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents

• Assist with implementation of trend and change support programs

• Contribute to the advancement of goals through commitment to productive collaboration with all stakeholders

• Microsoft Office Suite

• Adobe Acrobat

• Large‐scale construction management type software such as PM Web, Primavera etc.

• Minimum of 5 years of relevant experience in administration of commercial/government contracts.

• Must have a self‐starter attitude with proactive, results‐oriented focus; and willing and capable to assume additional responsibilities

• Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions

• Proven accuracy, reliability and completeness in job accomplishment

• Effective oral and written communication skills

• Must be able to interface with a variety of people with different technical levels and educational backgrounds

• Must be detail oriented and highly organized

• Must be able to produce accurate and timely results while maintaining a customer service attitude

• Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred

• Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.

• Experience supporting Multiple Award Task Order Contracts.

• A Bachelor's degree in engineering or business related field, as well as training in procurement,contract, construction and commercial law.

• Experience with project management software preferred