Housing Assistant, Administrative​/Clerical

Housing Assistant

King County Housing Authority (KCHA) is recruiting for a Housing Assistant to join the Housing Choice Voucher Department, supporting the delivery of critical services that help individuals and families access and maintain affordable housing. As a key point of contact for clients, landlords, and community partners, the Housing Assistant plays an essential role in ensuring a smooth and responsive experience by providing program support, processing documentation, and delivering high-quality customer service across a variety of channels.

This position is ideal for detail-oriented professionals who are committed to public service and thrive in a fast-paced, customer-focused environment.

Responsibilities for Housing Assistants may include collecting, processing and verifying client documentation; contacting third party sources for verifications based on outlined criteria. Additionally, the Housing Assistant will provide customer service and program support in-person, via email, and various written correspondence. Multiple positions may be filled through this process. The strongest candidates will bring:

• A desire to provide exceptional customer service as this individual is relied on to respond to questions from owners and participants.
• Excellent communication skills as they will be working directly with our clients and third-party agencies.
• An ability to handle a high volume of calls from a switchboard and sort/scan incoming mail and faxes.
• A proven track record of being dependable.
• Experience working with diverse clientele and staff.
• Self-motivated professional with exceptional interpersonal skills.
• Attention to detail when reviewing information that has been submitted for completeness or determining what documentation will be required based on applicant/participant situations.
• Experience using Microsoft 365, Adobe Acrobat, OnBase and Docu Sign.

The ideal candidate for this role will enjoy interacting with clients, landlords, staff, and many other internal and external stakeholders; will be proficient in the use of systems and tools to maintain organization and gather information; and is an exceptional time manager and resourceful in independently addressing and resolving issues as they arise. King County Housing Authority (KCHA), an independent municipal organization is a high performing nationally recognized leader in affordable housing.

To learn more about KCHA and our Mission visit this link. We transform lives through housing.

Essential Functions:

• Customer Service: Provides clear and accurate information regarding policies and procedures over the phone, via email and in person. Operates a multi-line switchboard, greets clients and answers a variety of inquiries; stocks fliers; copies; files.
• Housing Program Support: Processes files and documentation for intake and annual re-certifications; generates and mails out review letters and packets; determines verifications needed based on family composition, employment, income and related criteria;
  Contacts third parties to collect verification; scans and indexes documentation into electronic records system; reports suspected program violations to the assigned staff.
• General Office & Clerical Support: Uses standard office equipment to prepare copies for files and mailings, maintains records and files in computer; uses office systems to track and perform work; creates letters and documents in standard and specialized housing computer systems; responsible for scanning and indexing; completes data entry; logs and returns phone messages.

Qualifications and

Competencies:

• Required Qualifications:
• High School Diploma or GED AND Minimal experience (less than 1 year) in administrative support work with some customer service experience OR An equivalent combination of experience and education that provides the necessary knowledge, skills, and abilities to perform the essential functions of this position.
• Required Knowledge, Skills, and Abilities:
• Demonstrated experience maintaining records (manual and electronic) and performing data entry with a high level of accuracy and attention to detail; ability to consistently and accurately document information and process files.
• Demonstrated success providing customer service over the phone, via email and in person.
• Proficiency using MS Office applications including Word, Excel, Outlook and the internet; skill and ability to learn and use Adobe, Docu Sign and agency software programs (Tenmast).
• Ability to work effectively and positively with individuals of diverse cultural and socioeconomic backgrounds.
• Clearly and effectively communicates both verbally and in writing by actively listening and sharing relevant information.
• Ability to work under stressful situations and manage stress appropriately.
• Excellent organizational skills including prioritizing, keeping track of information or work in progress, ensuring accuracy, and multi-tasking.
• Ability to work effectively and collaboratively as a team in a busy office environment while earning the…