Practice Specialist

Locations available:
New York, Miami, Los Angeles, Seattle.

• On-site
• Law Firm Associate / Specialist
• Full-Time
• Requisition #: PRACT
  001579

Polsinelli does not accept unsolicited resumes from search firms or agencies. Your application will be considered electronically only.

Polsinelli, “What a Law Firm Should Be,” is more than a tagline—it is the culture we cultivate daily. We foster an environment where creativity and professional passion thrive. If you are a people‑person who pays close attention to detail, enjoys a professional setting, and wants to contribute to a dynamic team, this role may be ideal for you.

Polsinelli seeks a highly organized, proactive candidate to immediately fill a Practice Specialist position in the Finance, Investment Strategies and Real Estate Department. This role provides high‑level administrative and legal support to attorneys while also assisting with select personal‑assistant responsibilities across New York, Miami, Los Angeles, or Seattle offices.

The ideal candidate will have 2–3 years of law‑firm or corporate experience and will be detail‑oriented, discreet, adaptable, and comfortable managing a wide range of professional and personal tasks in a fast‑paced law‑firm environment. Previous experience supporting attorneys in commercial lending or health‑care practices is preferred.

• Provide administrative support to assigned attorneys, including document preparation and revisions, prebills, timesheets, and other administrative tasks.
• Manage attorney’s calendar, schedule personal appointments, and coordinate in‑office and offsite meetings, collaborating with marketing and IT as required.
• Coordinate with invited guests and track meeting or event details to ensure successful execution.
• Manage files, open new matters, and track status throughout the file opening process, leading effort to obtain conflict waivers and tracking them in required templates.
• Coordinate attorney travel arrangements and event registrations, including detailed itineraries and scheduling hotels, flights, ground transportation, meal reservations, and related details.
• Submit and track expenses and CLE credits.
• Maintain client list and categories, keeping them updated and coordinating gift ordering for holidays and other events.

• Proven ability to adapt quickly to competing demands while delivering exceptional customer/client service and responsiveness.
• Strong organizational skills, enabling seamless prioritization of multiple tasks with meticulous attention to detail.
• Strong interpersonal skills, building relationships with management, attorneys, staff, clients, and other contacts.
• Excellent written and verbal communication skills.
• Ability to balance legal administrative duties with select personal‑assistant responsibilities professionally and timely.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast‑paced environment.
• Forward‑looking mindset, identifying opportunities and proposing solutions.

Candidates must be highly proficient in the Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), particularly Outlook. Experience with Interaction, iManage, Chrome River, Intapp and internet search engines is beneficial. New technology/systems may be introduced from time‑to‑time; the candidate must be willing to learn and become proficient in new systems.

The budgeted salary range for this position is $70,000 – $100,000.

As part of full‑time employment, Polsinelli PC offers the following benefits: paid time off, sick time off, a referral program, medical, dental, vision, life, AD&D, , long‑term and short‑term disability benefits, parking/transit reimbursement (varies by location), 401(k) benefits, and employee assistance.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.