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Executive Assistant - Administrative Services
Job in
Seattle, King County, Washington, 98113, USA
Listed on 2026-07-07
Listing for:
Seattle Colleges
Full Time
position Listed on 2026-07-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Administrative Management, Clerical
Job Description & How to Apply Below
Salary Range for this position is $69,828 to $96,430 annually (depending on experience).
Opportunity is open until filled, first review of materials will begin July 20th, 2026.
Position Summary
Reporting to the Vice President of Administrative Services, the Executive Assistant serves as a key liaison across departments and provides confidential administrative and strategic support. This role oversees budget monitoring, supports college-wide financial processes, and advises on fiscal planning and improvements. Responsibilities include analyzing and enhancing financial procedures, leading grant-seeking efforts, and developing and guiding policies and standard operating procedures related to administrative and budget functions.
The Executive Assistant may also manage complex calendars and communications, coordinate meetings and special projects, prepare reports and presentations, track key initiatives to ensure timely completion, handle sensitive information with discretion, and serve as a point of contact for internal and external stakeholders.
This position may train and supervise employees and advise on, and direct, personnel matters. This position will serve as the primary point of contact for public information requests directed to the Administrative Services department. This position will develop, apply, and interpret department policies.
This position may supervise Exempt unrepresented, Exempt represented, Classified, Student, Work study, and temporary employees.
This position is full-time, working 40 hours per week, Monday through Friday, primarily 8:00 am to 5:00 pm.
This position works 100% of the time on-site.
About Us
We are a district of three distinct colleges:
North Seattle College, Seattle Central College, and South Seattle College and five specialty training centers. Which makes us the largest and most diverse community college district in the state of Washington, we are leaders in change and innovation.
Seattle Colleges is committed to recruiting dedicated faculty and employees who together create a welcoming academic climate that reflects the diverse backgrounds of our community, including ethnicity, national origin, religion, race, gender, gender identity, age, status as a veteran or disabled veteran, disability, political status, and sexual orientation.
As a Seattle Colleges employee, you will gain access to a great benefits package including:
* Competitive Pay Rates
* Promotional Opportunities
* Great Medical, Dental, and Retirement plans
* Paid Sick and Vacation Leave
* Transportation benefits
* Tuition Waivers
* PEBB Wellness Plan
* Washington State Employee Assistance Programs (EAP)
Seattle Colleges staff and faculty also enjoy professional development opportunities and enrichment experiences in areas of their choice, including committee, workgroup, and affinity group opportunities.
Application Procedures:
* Attached current Resume
* Attached cover letter addressing how your background intersects with the job
Required application materials must be completed and submitted online
Notice to Applicants:
Please note that Seattle Colleges has moved to holding interviews virtually using video conference options such as Zoom or Teams. As such, if you are selected for an interview, please be prepared to hold your interview virtually.
Applicants must be currently authorized to work in the United States on a regular basis. The employer will not sponsor applicants for work visas.
Seattle Colleges is unable to extend post-completion optional practical training (OPT) to F-1 students who receive STEM degrees.
What you will be working on:
* Provides direct confidential administrative assistance to the Vice President of Administrative Services in planning, decision-making, budgeting, purchasing, and office management.
* Provides support including but not limited to written correspondences, formats transcription, meeting minutes, composes, edits, prepare reports for supervisor, and may exercise signature authority on administrative correspondences; represents and communicates on behalf of the…
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