Senior Executive Assistant

Responsibilities

• Strategically manage the CEO and C‑suite calendar; prioritize requests; proactively resolve conflicts; ensure preparedness with briefs/materials.
• Act as liaison for the CEO and CFO with internal teams, board members, investors, and external constituents; draft/proofread high‑level correspondence.
• Coordinate logistics for board/committee meetings, board dinners, executive meetings, and company events; communicate with board members and their assistants; handle special requests.
• Coordinate domestic/international travel (flights, lodging, visas, ground transport) for CEO, CTO, CFO, and Head of Investor Relations; manage timely expense reports.
• Partner with executive leadership on key initiatives; maintain internal databases and organize SharePoint/drive sites; support special projects.
• Maintain confidentiality and handle sensitive, proprietary information with discretion.
• Coordinate administrative backup with other Sana admin team members and support site activities.
• Investor relations coordination: serve as point of contact for investors; manage inbound IR inquiries; plan/execute logistics for roadshows and earnings calls; proofread/distribute materials; maintain/update investor CRM and pipelines; update calendars for buyside conferences.

• 8+ years supporting C‑level executives; ideally at a high‑growth public life sciences company.
• Demonstrated proactive problem‑solving and autonomy; ability to work at a fast pace with structure.
• Strong administrative partnership skills; trusted across executives and stakeholders.
• Proven ability to manage complex schedules and competing priorities with minimal oversight.
• Innovative, able to suggest scalable improvements.
• Exemplary time management; anticipate executive needs.
• High professionalism with external stakeholders.

• Base pay range: $125,000–$175,000/year (may vary by factors including location, skills, and experience).