Workplace Coordinator Seattle, WA

Workplace Coordinator

We are looking for a Workplace Coordinator to create a smooth and welcoming experience for employees, guests, and vendors at our office. This long-term contract position is ideal for someone who enjoys balancing front-of-house support, workplace organization, and event coordination in a fast-paced service environment. The person in this role will help maintain daily office flow, support onsite activities, and work closely with internal partners to ensure the workplace remains efficient, attentive to detail, and guest-ready.

Responsibilities:

• Welcome visitors and manage entry activity to keep lobby traffic organized and ensure guests are directed appropriately.
• Receive packages and incoming deliveries, then communicate promptly with the appropriate team members for pickup or follow-up.
• Issue and track access badges while coordinating with internal teams through Slack to support badge setup and activation.
• Provide hands-on assistance for office events and employee gatherings, including attendee check-in and distribution of event materials such as wristbands.
• Partner with onsite colleagues to anticipate workplace needs, prepare for upcoming activities, and help keep daily operations running smoothly.
• Contribute to company programs and engagement events by supporting logistics, attendance flow, and onsite coordination.
• Handle inbound inquiries at the front desk or office entrance in a courteous and service-oriented manner.
• Use quieter periods to complete light administrative tasks, organizing projects, and general office upkeep that improves the overall workplace experience.