Administrative Assistant

Job Title

Administrative Assistant

8:00-17:00

Monday-Friday

Full time

• Generate accurate reports for management, including utilization of graphs or merge of documents when requested.
• Maintain accurate files, facilitate file requests from other departments, process file requests from customers or third parties, prepare files for off-site storage or scanning, and track files outside the department.
• Maintain and order office supplies and equipment; renew maintenance contracts.
• Prepare purchase requisitions, check requests, and monitor budget.
• Perform accurate and efficient data entry for selected databases, including time and attendance as requested.
• Perform secretarial and receptionist duties: assist department leadership, answer department telephone and record messages, collect, sort, and distribute all incoming and outgoing mail, greet and assist visitors, schedule and prepare materials for meetings and appointments, schedule travel, and coordinate meetings.
• Prepare, maintain accuracy and completeness of office communications, including correspondence with other departments, preparation and distribution of minutes, and other documents as requested.
• Coordinate departmental meetings and other activities; prepare and distribute department information to others as requested.
• Communicate clearly and openly.
• Build relationships to promote a collaborative environment.
• Be accountable for your performance.
• Always look for ways to improve the patient experience.
• Take initiative for your professional growth.
• Be engaged and eager to build a winning team.

• High school diploma or equivalent required.
• At least 2 years of related office experience.
• Professional and effective communication skills, both orally and in writing.
• Typing speed of at least 55 words per minute.
• Intermediate to advanced proficiency in Microsoft Office applications.