Administrative Assistant Seattle, WA

Administrative Assistant

We are looking for a dependable Administrative Assistant to support daily office operations for a community-focused organization. This contract opportunity with potential for a permanent role is well suited for someone who enjoys keeping information organized, handling a mix of administrative and bookkeeping tasks, and working with minimal supervision in a small office setting. In this role, you will partner closely with leadership to help maintain efficient workflows, accurate records, and clear weekly communications.

The position is onsite and offers a part-time schedule of approximately 30 hours per week.

Responsibilities:

• Create and format weekly bulletins, announcements, and other routine communications for staff.
• Manage core office support activities such as document preparation, copying, filing, record maintenance, and workspace organization.
• Process invoices and payments while assisting with day-to-day bookkeeping tasks through Quick Books Online.
• Keep financial documentation accurate and up to date to support regular accounting and reporting needs.
• Provide direct administrative assistance to leadership, including coordinating information and helping prioritize office needs.
• Support front-office operations by responding to calls, handling data entry, and ensuring timely follow-up on administrative requests.
• Organize shared resources and maintain orderly office systems that improve efficiency across the organization.