Administrative Assistant

NLM Photonics is pioneering the future of optical computing, quantum networking, and ultra-high-speed data communications. By seamlessly integrating proprietary electro-optic organic materials with silicon photonics (Silicon-Organic Hybrid / SOH technology), we break through the physical limitations of conventional semiconductor materials. Our technology delivers unprecedented performance, lowering power consumption and massively scaling bandwidth for next-generation data center architectures, AI hardware acceleration, and quantum systems.

Seattle, Washington

Job type:
Full-time exempt
Pay range: $75,000 – $105,000 annual salary
Reporting Line: CEO
Direct supervisor: CEO/Director of Finance

Location:

On-site (Seattle)

Summary:

We are seeking ahighly organized and proactive Administrative Assistant to support day-to-day operational efficiency across scheduling, collaboration tools, and administrative finance processes. The ideal candidate is detail-oriented, tech-comfortable, and enjoys bringing order and clarity to fast-moving environments.

• Manage executive calendars and coordinate meetings, agendas, and follow-ups
• Oversee document repositories across financial, marketing, legal, and technical functions, ensuring materials are accurate, organized, and kept up to date
• Manage purchase order lifecycle, including creation, tracking, and reconciliation with invoices and payments
• Oversee expense reporting, documentation, and budget tracking; liaise with Finance
• Maintain organized procurement, expense, and audit-support records
• Support team collaboration, information access, and process improvements
• Assist with ad hoc administrative projects and operational support
• 5+ years of experience in an administrative or executive support role
• Strong experience with Microsoft 365, especially Outlook, Teams, and Share Point
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Clear, professional written and verbal communication skills
• Applicants must be authorized to work for ANY employer in the U.S. Employer will not sponsor applicants for work visas.

• Background in photonics, datacenter technologies, network technology,semiconductor technologies, and/or hardware development.
• Prior experience in the management of customer workflows and expectations.
• Familiarity with purchase order (PO) management, shippinglogistics, and export compliance/documentation
• Consistent track recordof driving process improvements and measuring efficiency
• A passion for sharing knowledge and experience driving complex projects end-to-end

• All Washington State mandatory benefits, including Washington State Paid Family and Medical Leave and statutory paid sick/safe time off
• Comprehensive insurance, including medical, dental, and vision
• 401k plan
• Flexible paid time off
• 11 Paid Holidays per calendar year
• Eligible for our Incentive Stock Option (ISO) plan