Administrative Assistant Seattle, WA

Administrative Assistant

We are looking for an Administrative Assistant to support daily operations for construction and development teams. This contract position plays a key role in keeping office activities organized, documentation accurate, and executive support running smoothly. The ideal candidate is detail-oriented, dependable, and comfortable managing a mix of administrative coordination, records management, and office services in an organized environment.

Responsibilities:

• Support senior leaders and project teams by managing calendars, arranging meetings, and helping coordinate day-to-day administrative priorities.
• Prepare, organize, and distribute reports, correspondence, and other business documents while maintaining accuracy and timely completion.
• Assist with monthly draw documentation by compiling invoice records, lien waivers, check copies, and related reporting materials in electronic and physical files.
• Provide contract administration assistance by tracking subcontract documents, purchase orders, change orders, insurance certificates, and waiver logs.
• Enter and maintain vendor information in company systems and keep vendor records current and well organized.
• Help maintain a well-organized office environment by overseeing conference rooms, front desk readiness, office calendars, and visitor-facing spaces.
• Manage office support tasks such as ordering supplies, organizing storage areas, handling incoming mail and packages, and coordinating equipment servicing when needed.
• Process expense reports along with weekly project and overhead invoices while supporting accurate filing and record retention.
• Coordinate workplace logistics, including company events, parking arrangements, office opening and closing routines, and communication with building management as needed.