Admin III

Overview

Our Commitment to Equity

The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

Provide high-level administrative support to the Chief Financial Officer (CFO) and Chief Operating Officer (COO), ensuring efficient operations and effective communication within the executive office. This role requires a high level of confidentiality, initiative, and judgment.

• Membership to the YMCA of Greater Seattle for you and your household
• Medical, Dental, Vision, and Life insurance
• Retirement with generous employer contributions
• Free access to mental health resources
• Rapidly‑accruing paid time off (PTO) available immediately upon hire
• Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

Hiring Range: $24.00-$30.00/hr

• Calendar Management:
  Manage and maintain the CFO/COO's calendar, scheduling meetings and appointments to optimize their time.
• CDO Scheduling Support:
  Schedule and coordinate meetings for the CDO, ensuring availability, meeting logistics, and effective communication with attendees.
• Meeting Coordination:
  Coordinate meetings, including preparing agendas, taking minutes, and ensuring follow‑up on action items.
• Document Preparation:
  Assist in the preparation of financial reports, presentations, and other documents.
• Confidentiality:
  Handle sensitive information with discretion, ensuring data protection.
• Research and Data Compilation:
  Conduct research and compile data for various projects and presentations.
• Travel Coordination:
  Arrange travel itineraries, including booking flights, accommodations, and ground transportation.
• Communication:
  Facilitate communication between the CFO/COO and other departments, ensuring smooth information flow.
• Correspondence Management:
  Manage incoming communications, flag urgent emails, and maintain organized email systems.
• Expense Management:
  Reconcile credit card statements, analyze expenses, and flag any discrepancies.
• Project Support:
  Provide support for daily tasks and long‑term projects to ensure smooth operations.

Code of Conduct for Applicants

All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements.

Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization's abuse risk management standards.

• Bachelor's degree in Business Administration, Finance, or a related field.
• Minimum of 2-5 years of administrative experience, preferably in a financial or executive support role.
• Exceptional organizational and time‑management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Attention to detail and accuracy in managing tasks and data.
• Ability to handle sensitive and confidential information professionally.
• Financial acumen and problem‑solving skills.
• High level of professionalism and interpersonal skills.
• Proactive and resourceful, with the ability to manage competing demands effectively.
• Flexibility and adaptability in a fast‑paced environment.

• Knowledge of and previous experience with diverse populations (language, culture, race, physical ability, sexual orientation, etc.).
• Ability to speak any language in addition to English may be helpful.

Other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

Full‑time position, Monday through Friday, 8:30 a.m. to 5:00 p.m., with occasional evening and weekend work as needed.

This job…