Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to provide high-level support to senior leaders within a fast-paced financial services environment. This role blends executive coordination, communication support, and office administration, requiring someone who can stay ahead of priorities and keep operations running smoothly. The ideal candidate is organized, experienced, and confident managing shifting demands while maintaining strong relationships with investors and external business partners.

Responsibilities:

• Manage dynamic schedules for multiple executives, balancing competing priorities, safeguarding focused work time, and anticipating upcoming support needs.
• Prepare leaders for meetings by gathering relevant materials, organizing background information, and ensuring they are equipped well before each engagement.
• Support investor relationship activities by monitoring interaction timelines, identifying accounts that need renewed attention, and creating concise briefing materials for calls and meetings.
• Arrange business travel, including air transportation, lodging, local transit, and detailed itineraries, while adapting plans as schedules change.
• Draft and refine clear correspondence, presentations, and other communications on behalf of senior leadership.
• Process expense submissions, coordinate vendor invoice handling, and provide day-to-day administrative support for office operations.
• Serve as a point of contact for external stakeholders such as auditors, legal advisors, custodians, and fund administrators, driving follow-up actions through completion.

The salary range for this position is $100,000 to $130,000.

Benefits:

• M/D/V - 100% paid for employees
• 401k with match
• 15 days PTO
• 7 holidays + 3 cultural days