Office Manager

Position Summary

The Office Manager provides high-level administrative and operational support to the CEO,CFOand a small team. This roleis responsible for providing administrative and operational support,managing schedules, coordinating travel and events,maintaining office supplies, supporting special projects, and ensuring day-to-day administrative operations run smoothly.

Theideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining professionalism and confidentiality.

• Manage and coordinate the CEOand CFO’scalendars, meetings, and appointments.
• Schedule internal and external meetings and ensure all necessary materials are prepared.
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
• Order andmaintainoffice supplies and equipment.
• Plan and coordinate company meetings, team events, employee recognition activities, and leadership off sites.
• Manage eventlogisticsincluding venues, catering, materials, technology needs, and communications.
• Provide administrative support to a small team, including scheduling, document preparation, meeting coordination,light accounting,and follow-up activities.
• Assistwithemployeeonboardingand offboardinglogisticsand employeerecognitionprograms.
• Serve as the contact for facilities related requests.
• Handle incoming and outgoing mail, shippingrequestsand other related work.
• Support cross-functional initiatives and departmental projects.

• High school diploma or equivalent.
• 3+ years of administrative, executive assistant, office management, or related experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Strong attention to detail and follow-through.

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to occasionally lift and move office supplies and materials up to 25 pounds.

• The CEOand CFO’scalendar and priorities are effectively managed.
• Team scheduling and administrative needs are handled efficiently.
• Travel arrangements and events are flawlessly coordinated.
• Office supplies and operations run smoothly without disruption.
• Special projects are completed accurately and on time.
• Leadership and team members receiver timely, professional support.