Senior Administrative Assistant

## Senior Administrative Assistant Apply remote type:
Hybrid Work Eligible locations:
First Hilltime type:
Full time posted on:
Posted Yesterday job requisition :
JR100096
** Months Per Year:
** 12
* * Work Model:
** Hybrid Work Eligible Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability.

Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University.
** Seattle University's Core Competencies*
* ** Effective Team

Collaboration:

** Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives.  
** Emotionally Intelligent Communication:
** Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally.  
** Ethics and Integrity:
** Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions.  
** Flexibility and

Innovation:
** Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact.  
** Mindful Inclusion:
** Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness.  
** Outcomes-Driven Orientation:
** Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.
** Position

Description:

**** Administrative Support
*** Provide general administrative support to the department chairs and faculty as needed, including activities such as report and spreadsheet generation, data entry, copying, and scheduling and room reservations for department gatherings.
* Partner with the department chairs, faculty, staff, and students to help implement strategic department goals including recruitment and outreach events.
* Support and assist faculty with teaching activities such as procurement of necessary supplies, interacting with Information Technology for classroom needs, and collection of course materials (e.g. syllabi, course grades) for archival purposes.
* Facilitate and assist with the course evaluations for faculty as needed.
* Maintain and coordinate content on department website and social media in partnership with chairs, faculty and staff.
* Partner with the chairs and faculty to coordinate and assist in the planning of departmental events.
* Maintain necessary departmental and student files and records.
* Assist with the hiring and on-boarding of new faculty and staff members.
* Request Letters of Appointment for part-time faculty and assist with the hiring of student workers.
* Assist chairs and faculty with academic research using university systems to gather and track student data and statistics.
* Provide administrative support to the Electrical and Computer Engineering Advisory Board: take meeting minutes, plan meetings and events, communicate with members, coordinate scholarship, track donations.
Recruit and facilitate activities and meetings for the Electrical and Computer Engineering Student Ambassadors with the chair.
** Budget Activity Oversight
*** Provide accounting support, including:
* Track and balance financial records for department(s) budgets, including purchases, reimbursements, and Procard activity.
* Order and record all equipment purchases.
* Maintain financial records for department(s) including purchase requisitions and financial reports.
* Issue regular year-to-date spending reports for the department chair(s) and reconcile departmental finances monthly.
** Academic Support
*** Assist with registration process and course enrollment as needed.
* Support annual class schedule, advising assignment and catalog building processes and…