Part-Time Office Manager

We are an architecture firm located in downtown Seattle that produces award-winning, modern, high-end residential projects. We are looking for an experienced part-time Office Administrator to support the Principal and staff architects.

• Strong written and verbal communication skills
• Excellent organizational skills and attention to detail
• Ability to handle multiple priorities and meet tight deadlines independently
• Proficient in Microsoft Word and Excel (advanced level)
• Proficiency in Adobe Creative Suite (especially InDesign and Photoshop)
• Prior experience in an architecture or design office preferred

• Provide administrative support to Principal and architectural staff
• Update and maintain company information documents such as active client lists and task lists
• Monitor office insurance policies
• Maintain material samples library
• Oversee and schedule repair/maintenance of office equipment
• Maintain the office filing systems including storage of archived project files
• Monitor office supply inventory and order supplies as required
• Coordinate IT needs with IT consultant
• Coordinate office maintenance / improvements with vendors

• Maintain HR policies and procedures
• Administer employee benefits/reviews and maintain employee files
• Assist with hiring and onboarding as necessary
• Plan office events such as company dinners and happy hours

• Assist with client invoicing, billing, and payment logs
• Work with bookkeeper to track and report office expenses

• Manage social media and website updates and maintenance
• Assist with creation and dissemination of marketing materials, including coordinating professional photography
• Generate award submittal packages and track award deadlines / requirements
• Manage advertisements in publications, including coordination, scheduling, and graphic design

Part Time (+/- 20 hours per week), $30-35 per hour (DOE)