Senior Executive Assistant, PDESS

About Outreach

Outreach, founded in 2014, is the only complete agentic AI platform for revenue teams. Outreach infuses agentic AI, conversation intelligence, and assistive AI to power hundreds of use cases across revenue motions. From new logo prospecting to expansions, deal acceleration, driving retention, and forecasting, Outreach AI automates workflows and frees sellers to focus on more strategic conversations and actions. Revenue leaders benefit from connected account visibility, performance insights, and higher forecasting accuracy across every GTM team.

World leading enterprise organizations use Outreach to power their revenue teams, including Databricks, SAP, Siemens, and Verizon to name a few.

We are searching for an exceptional Senior Executive Assistant to support our two executivesoverour technical teams:

Chief Technology Officer and Chief Product Officer,who oversee engineering, product, design, security, support. A Senior Executive Assistant provides high-level administrative and operational support, managing the executive’sschedule, travel, and communications, while also acting as a liaison between the executive and other teams. If you thrive in fast-paced environments, enjoy problem-solving, love to collaborate with super-smart people, and are passionate about being organized - please read on!

Location: We are looking to hire this positionhybridin Seattle, with 2-3 days/week in the office.

• Calendar Management:
  Manage daily calendars and executive travel across multiple Global time zones- solving complex scheduling situations in acollaborative and team-oriented manner
• Meeting Support:
  Preparing meeting agendas, materials, and minutes, and tracking action items
• Operational Support:
  Communicate directly and on behalf of the engineering, product, security, technical support teams both internally and externally (VIP stakeholders including customers, executive staff, vendors, and company-wide communications)
• Events:
  Work with C-level leaders and tenured teams on business rhythms and events
• Project Management:
  Execute special projects and project manage events, effectively partnering with cross-functional teams and managing deadline pressures while providing proactive updates
• Operational Support:
  Anticipating the leaders' needs, streamlining workflows, and identifying opportunities for improvement.
• Triage:
  Act as an effective barometer for incoming issues to determine levels of urgency and the appropriate courses of action in collaboration with other EAs and executive staff
• Data Management:
  Maintaining records and files, including confidential information, and managing CRM data
• Expense Management:
  Processing and reconciling expenses accurately
• Conflict resolution:
  Prioritize conflicting needs while handling matters expeditiously with proactive follow-through
• Relationship Management:
  Build strong relationships to establish and maintain credibility, trust, and confidence with executive staff and peers

• 5+yearsofexperienceas an Executive Assistant, with at least 3 years supporting executives in a high-growth start-up environment.
• Great Communicator:
  Youhave the ability towrite and communicate on the behalf of leadership showing exceptional writing and verbal communication skills
• Go-Getter:
  
  You’reeager, resourceful, and constantly put your problem-solving skills to the test
• Quick:
  Energetic is yourbaselineandyou’rea fast learner. You get excitedaboutand love solving puzzles and take pride in your work.
  
  You have a strong sense of urgency, the ability to anticipate needs, and exceptional follow-through at all times.
  
  You thrive in a fast-paced environment
• Team Player:youstrive for greatness, andknow that teamwork is the way to get there.
  
  You’rea natural leader!
  
  You are able to demonstrate the ability to influence outcomes.
  
  You'reable to work independently and as part of a team!
• Super Organized:
  You have a superior organizational aptitude and love the details while being able to be flexible
• Tech Savvy: youutilizethe latest tools to make your work as efficient as possible. You have a natural curiosity for the tech industry, andwant to be part of a highly energetic…