Advancement Coordinator

Advancement Coordinator

For over 160 years, the University of Washington has been a hub for learning, innovation, problem solving and community building. Supporting this legacy and important public mission—with the goal of making the UW the world's greatest public university, as measured by positive impact—guides everything we do in University Advancement. Bringing together development; alumni and stakeholder engagement; marketing and communications; and advancement operations, we advance the UW's impact by developing meaningful connections that foster pride, advocacy and philanthropic support.

The mission of the Development team is to facilitate private resources to enhance and protect the University's reputation and support equitable community building and service. This starts with creating a culture of belonging within our organization that values the diverse experiences and expertise of our team members, allowing everyone to thrive and to contribute their unique talents as we strive to achieve our shared goals.

The College of Engineering has an exciting opening for an Advancement Coordinator (Program Coordinator (NE S SEIU 925 Non Supv)). This is a full-time, permanent position.

The Advancement Coordinator is an integral member of the College of Engineering's Advancement team, responsible for a variety of activities in support of senior leaders and the corporate and foundation fundraising, marketing communications, and advancement services teams. Reporting to the Executive Administrative Specialist, the Advancement Coordinator provides project management and executive-level administrative support for the College of Engineering (COE) fundraising processes and priorities.

Corporate and Foundation Relations (30%)

• Manage the Senior Director of Corporate and Foundation Relations' calendar, including complex scheduling with internal and external partners, meeting logistics, and prioritization of competing demands.
• Coordinate corporate visits, meetings, and events, including briefings, scheduling, communications, catering, and invoice processing and logistics.
• Organize and coordinate CFR team meetings, activities, and discussions.
• Lead process improvement initiatives that enhance CFR donor stewardship and the overall donor experience.
• Create reports, analyses, presentations, graphics, spreadsheets, and other stewardship materials.
• Coordinate hiring activities and support new employee onboarding and training.
• Maintain stewardship records, mailing lists, and outreach information in relevant databases, ensuring timely responses to inquiries.
• Provide exceptional customer service by responding to and routing donor and partner inquiries.
• Process corporate and foundation gifts accurately and efficiently.
• Provide administrative and project management support.

Marketing Communications (25%)

• Provide high-level calendaring and administrative support for the Senior Director of Marketing Communications and other directors as needed.
• Provide specialized support for the production and distribution of the College's alumni magazine and peer newsletters.
• Collect, maintain, and update College of Engineering data and contact information to support institutional communications, including the College informational slide deck, Washington Engineer newsletter peer lists, and new faculty hire announcements.
• Schedule meetings and make room reservations, including monthly staff meetings and quarterly communicators workshops.
• Respond to and coordinate ad hoc COE meetings and events.

Strategic Initiatives & Campaign Operations (20%)

• Support Dean's Advisory Board programming by coordinating meetings and events, managing meeting logistics and technical support, maintaining Board records, and website updates.
• Coordinate principal-level engagement events by managing attendee lists, preparing giving histories, drafting donor briefings, and producing meeting materials.
• Provide high-level calendaring and administrative support to the Senior Director of Strategic Initiatives and Campaign Operations.
• Partner with Campaign & Special Projects and Prospect Management teams to track fundraising data, prepare reports, analyze performance metrics, and support…