Legislative Assistant (Scheduler) - Councilmember Rivera

Position Description

The Legislative Department has an outstanding opportunity for a full-time Legislative Assistant – Scheduler in the Office of Council member Maritza Rivera (District
4). This is a dynamic, fast-paced, and collegial environment that provides an opportunity for you to demonstrate your skills in administrative office operations, communication, and to grow professionally.

We are seeking a self-starter with strong attention to detail and keen sense of organization; the ability to prioritize and demonstrate sound judgment; discretion in handling sensitive and confidential matters; and the ability to manage multiple projects while responding quickly and professionally to those who contact the office. Excellent written and oral communication and interpersonal skills are essential to this role.

This is a critical position in a hard-working office where teamwork and individual responsibility are valued. The office is comprised of three staff members with this position reporting directly to Council member Rivera. This at-will appointment serves at the discretion of the Council member.

YOU WILL BE MOST SUCCESSFUL IN THIS POSITION IF YOU:

• Are soundly organized and experienced in an administrative type of role.
• Are skilled in managing many tasks, absorbing large quantities of information, and prioritizing effectively to keep operations flowing smoothly.
• Are ready to pivot at a moment’s notice when an urgent need arises.
• Enjoy speaking with community members and can adapt communications to a variety of audiences and community-specific needs.
• Understand that this role is critical to the successful operation of the office.
• Thrive in the political environment.

The initial review of applications will take place for those received by Thursday, August 13, 2026, at 4:00 pm Pacific Time. Candidates are encouraged to apply as soon as possible, and the position will remain open until filled.

Job Responsibilities

• Assume responsibility for administrative and scheduling support to the Council member, including maintaining and managing the Council member’s calendar scheduling, organizing, and coordinating meetings and appointments between the Council member and other stakeholders.
• Assist with screening, prioritizing, and responding to incoming correspondence and communications in a timely manner, including emails, phone calls, and mail; and keep the Council member informed.
• Act as the primary committee clerk, preparing scripts, managing committee meeting public comment and minutes.
• Coordinate and prepare a daily book with agendas, incoming legislation, reading materials, and notes for the Council member.
• Manage the Council member’s social media accounts, with supervision.
• Stay informed about policy issues and legislation before the Council.
• Other duties as assigned.

Note: This job description is intended to convey information essential to understanding the general scope of the Legislative Assistant - Scheduler position. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the role.

Qualifications

In addition to the qualities mentioned above, a strong candidate might also have prior experience that offers similar knowledge, skills, and abilities:

• Experience in administrative assistance, communications, customer service, public relations, or other relevant experience in a volunteer or professional capacity, or
• Experience working for an elected official, executive, or director.
• Ability to set priorities, meet deadlines, track projects, and accomplish objectives with minimal supervision or oversight.
• Ability to maintain confidentiality and remain calm under pressure; a track record of reliability, hard work, cooperative style, the ability to contribute as a team…