Executive Assistant, Human Resources

Executive Assistant

At Brooks, we believe movement is the key to feeling more alive. That's why we're driven to create gear and experiences that take people to the place that makes them feel more alive — whether it's a headspace, a feeling, or a finish line. Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:

• Runner First We act in the best interest of the runner
• Word Is Bond We do what we say we'll do
• Champion Heart We give our all in everything we do
• There Is No "I" In Run We stay generous with our humanity
• Keep Moving We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement - because we're all moving towards something. Let's run there.

The Executive Assistant (EA) contributes meaningfully to productive, effective operations for executive/senior leadership of a growing, global, consumer brand. This individual is responsible for high-level administrative support including organizing meetings, contributing to projects, and facilitating effective communication. Organizational expertise, cross-departmental collaboration, efficiency, resourcefulness, adaptability, and professionalism are key. Serving as a trusted partner and resource both on the front lines and behind the scenes, the Executive Assistant makes contributions that are instrumental in serving executive/senior leadership needs in support of their focus initiatives and strategic priorities.

Your Responsibilities:

• Executive Support Proactively manage executive calendars including scheduling meetings, tracking RSVPs, and arranging commitments in support of the workflow most optimal for that leader.
• Arrange domestic and international travel, including transportation, lodging, visas, and expense reporting.
• Prepare correspondence, documents, and data entry as needed.
• Handle confidential information with discretion, sound judgment, and integrity.
• Meeting & Event Management Coordinate and arrange logistics for internal and external meetings, including venue reservations, catering, AV/tech needs, (e.g., MS Teams/Zoom), and follow-up minutes/action items to track commitments and decisions to foster accountability.
• Plan and execute executive and team offsites, client/partner events, board meetings, parent company engagements, senior leadership team dinners, and other high-level engagements as needed/as applicable for the teams you support.
• Provide on-site event support (set-up/clean-up), attendee communications, agenda planning, and document preparation.
• Strategic & Operational Contributions Identify and implement process improvements to increase efficiency, optimize workflows, and improve day-to-day operations (e.g., expense management, reporting).
• Contribute to executive and organizational culture by supporting cross-departmental collaboration, bespoke projects, and special initiatives as needed for the teams/leaders you support.
• Relationship Management Serve as a liaison between executives and internal/external stakeholders, engaging with professionalism, initiative, and poise.
• Develop and maintain strong working relationships with colleagues at all levels, partners, board members, parent company stakeholders, and vendors as needed or as applicable for the teams you support.
• Collaborate with other administrative staff to share best practices and drive efficiencies across the organization.

Additional Key Responsibilities:

• Serve as a resource for the Human Resources team, answering general questions and providing support related to travel, visa procurement, corporate card access, offsite planning, and other day-to-day operational needs
• Partner with HR leaders to execute HR team and strategy meetings and offsites including room/Teams reservations, scheduling, ordering food, setting agenda, room set up, capturing notes, and maintaining list of action items including follow up
• Partner with Facilities to manage headcount seating and support space planning for the Human Resources team
• Support coordination and execution of strategic HR initiatives that deliver measurable results across the business
• Track and manage HR card expenses, receipt management, and reconciliation
• Coordinate and arrange key cross-functional meetings based on the HR calendar, requests from Functional leads and other departments to include but not limited to:
• HR strategy meetings & offsites
• Executive Talent sessions
• Cultural Strength Sessions
• Comp Committee meetings

Qualifications:

• Bachelor's degree in a related field (preferred).
• 3+ years of executive-level support experience (scheduling, travel, expense management, and office operations).
• Proven ability to support multiple executives/senior leaders and/or work in global organizations (preferred).
• Strong written and verbal communication skills; ability to interact effectively with executives and stakeholders at all…