Board Administration Support

Full job description

Our Purpose

We work to connect and power an inclusive, digital economy that benefits everyone, everywhere by making transactions safe, simple, smart and accessible. Using secure data and networks, partnerships and passion, our innovations and solutions help individuals, financial institutions, governments and businesses realize their greatest potential. Our decency quotient, or DQ, drives our culture and everything we do inside and outside of our company.

We cultivate a culture of inclusion for all employees that respects their individual strengths, views, and experiences. We believe that our differences enable us to be a better team – one that makes better decisions, drives innovation and delivers better business results.

Board Administration Support Overview

The MTS Legal Team is looking for a Board Administration Support to provide flexible administrative support to the Assistant Company Secretary and other members of the MTS Legal Team. The ideal candidate is highly organised and has strong administrative skills, with the ability to effectively handle confidential information. This position plays a pivotal role in ensuring the smooth functioning of board-related activities and contributing to the overall success of the MTS Legal Team and the broader MTS division.

• Support the MTS Assistant Company Secretary in the effective and efficient provision of secretariat services to the MTS division’s boards of directors.
• Assist in board meeting preparation including production, collation and circulation of board agendas and packs within agreed timescales (including the use of the electronic board portal).
• Liaise with functional leads responsible for preparing board reports in compliance with deadlines and other governance matters.
• Assist in the coordination and arrangement of all Board meeting dates and update/maintain the board meeting calendars and schedules.
• Support on corporate actions, including board and shareholder approval paperwork and KYC/Audit requests.
• Assist in maintaining records and corporate books for the MTS division’s boards and entities.
• Provide administrative support to the wider MTS Legal Team and assist with adhoc tasks.

• Proven experience in administrative or board support, preferably working within a corporate governance or legal function.
• Effective organisational, time management and prioritisation skills.
• Strong attention to detail with excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, and ideally a working knowledge of Diligent Boards (or equivalent board portal software) and hCue (or equivalent entity management software).
• The ability to communicate effectively and professionally with stakeholders at all levels of the organisation and across a range of jurisdictions.
• The ability to work independently and collaboratively in a fast-paced environment, including balancing competing priorities, flagging issues and proposing solutions in a time-sensitive manner, and speaking honestly regarding potential challenges.

All activities involving access to Mastercard assets, information, and networks comes with an inherent risk to the organization and, therefore, it is expected that every person working for, or on behalf of, Mastercard is responsible for information security and must:

• Abide by Mastercard’s security policies and practices;
• Ensure the confidentiality and integrity of the information being accessed;
• Report any suspected information security violation or breach, and
• Complete all periodic mandatory security trainings in accordance with Mastercard’s guidelines.