Administrative Assistant

We’re looking for a thoughtful, self-directed, and highly organized Administrative Assistant to support a growing professional services team in Seattle.

This role is at the heart of a small but growing office. You’ll help keep day-to-day operations running smoothly, create a welcoming environment, and make sure important details are handled without constant direction.

The ideal candidate is resourceful, independent, collaborative, and proactive — someone who can structure their own day, follow through on tasks, make routine decisions independently, and communicate proactively with remote leadership and teammates.

You’ll be the sole administrator on-site
, working closely with a remote HR team and administrative colleagues across the West Coast.

• Support day-to-day office operations and maintain a professional, welcoming, and organized workplace.
• Process incoming mail, invoices, and expenses with accuracy and attention to detail.
• Coordinate deliveries, vendors, building access, and maintenance as needed.
• Manage office supplies and inventory
  , along with digital and physical document organization.
• Coordinate communication between the Seattle office and remote teams through regular check-ins and status updates.
• Support onboarding by preparing work spaces, equipment, and materials for new hires.
• Assist with scheduling, meetings, events, and team activities.
• Provide basic IT support
  , including setting up and troubleshooting laptops, monitors, headsets, and other office equipment.
• Coordinate facilities and workplace safety needs
  , including maintenance vendors and required workplace documentation.
• Maintain office SOPs, guides, and tracking documents to ensure processes stay current.
• Manage recurring purchasing and vendor orders while tracking office spending.
• Assist with miscellaneous administrative needs including scanning, printing, and ad hoc requests.

• 2+ years of administrative, operations, or customer service experience
• Experience working independently and owning responsibilities from start to finish
• Ability to thrive in a dynamic and evolving environment
• Strong, proactive communication skills and a collaborative, team-first mindset
• Ability to anticipate needs and solve problems before they become larger issues
• Strong attention to detail, judgment, and follow-through
• Familiarity with Microsoft Office, Google Workspace, and other digital tools
• Comfortable learning new systems and technology quickly
• A strong sense of ownership and pride in your work
• Hourly Rate: Competitive and based on experience
• 401(k) with employer matching
• Medical, dental, and vision insurance
• Paid time off, sick leave, and floating holidays
• Growth opportunities within a growing professional services organization