Document Control Specialist Job Seattle area,Washington USA,Administrative/Clerical

D'Leon Consulting Engineers is seeking a Document Control Specialist in Seattle, WA.

Responsibilities

Receive, process, scan, record, and distribute project documents. These documents include design and construction submittals, requests for information (RFIs), requests for change (RFCs), deliverables, reports, change notices (CNs), deviation requests (DRs), correspondence, invoices, contract documents, and insurance. Track response status and follow up with reviewers as appropriate to meet required deadlines. Consolidate review comments and proofread responses prior to submission to Lead Engineer for approval.

Perform data entry into Project Solve system and Construction Management Team’s Contract Management Interface/Sharepoint system.

Establish and maintain document control log (DCL), correspondence log, and change notice (CN) log.

Report submittal, RFI, and other data trends using Excel for inclusion in monthly reports.

Retrieve and reproduce documents as requested by the project team.

Establish and maintain hard copy files and Project Solve site files in accordance with Document Control Procedures.

Assist in the preparation of the monthly progress report, gathering data for all deliverables issued on a monthly basis for reporting purposes.

Assist in the preparation of Subcontract Agreements and collection of sub-consultant insurance forms pertaining to document control.

Qualifications

Experience with document control systems, including Project Solve and Unifier.

Proficiency in MS Office programs, including Word, Excel, and One Drive.

Demonstrated ability to adapt to changing priorities in a fast-paced environment.

Leadership, communication, and organizational skills.

Bachelor's Degree preferred and four years of professional experience in document control, configuration management or engineering, or High School diploma or equivalent with six years of experience.

Seniority level

Associate

Employment type

Full-time

Job function

Consulting

Industries

Civil Engineering and Construction

#J-18808-Ljbffr