Board Administrative Specialist

Board Administrative Specialist

Salary & FLSA: $29.00 - $43.57 per hour; FLSA non-exempt

The anticipated hiring range will be determined based on qualifications and experience. Candidates with extensive experience supporting Boards of Directors, including responsibility for board meeting administration, governance processes, board communications, and executive-level stakeholder support, may be considered at the higher end of the pay range.

Opening Date: 08/18/2026

Closing Date: 09/01/2026 This position may close early if a sufficient number of qualified applications are received.

Job Type: Regular, Full-time

Union: Non-Represented

Openings: 1

Location: Hybrid (on grounds 4 days/week and remainder work remotely)

Department: Executive Administration

More than 1.3 million people visit Woodland Park Zoo each year. We connect people with wildlife and remind them of what’s at stake in our changing world. Our job is to motivate people to take action and provide them with the tools needed to join us in saving endangered species. Working for the zoo means upholding our mission, “To save wildlife and inspire everyone to make conservation a priority in their lives.”

As our new Board Administrative Specialist, we know you will be successful in this role because you are:

• A hospitality-minded professional who takes pride in delivering white-glove service and creating exceptional experiences for board members, executives, donors, and distinguished guests.
• Highly organized and detail-oriented
  , with the ability to flawlessly manage multiple priorities, deadlines, communications, and meeting logistics.
• A trusted partner to senior leaders
  , known for anticipating needs, exercising sound judgment, and ensuring nothing falls through the cracks.
• A relationship builder who develops credibility quickly and communicates with warmth, professionalism, and discretion at all levels of an organization.
• Service-oriented and thoughtful
  , finding satisfaction in going above and beyond through personalized touches, meaningful recognition, and proactive follow-through.
• Discreet and trustworthy
  , with a proven ability to manage confidential, sensitive, and executive-level information with the highest level of professionalism.
• Resourceful and proactive
  , able to identify potential issues before they arise and implement solutions seamlessly.
• Energized by working behind the scenes to support influential leaders and contribute to an organization’s mission and long‑term success.

The ideal candidate is someone who genuinely enjoys creating exceptional experiences for others. They take pride in anticipating needs before they are expressed, remembering the small details that make people feel valued, and delivering thoughtful, personalized service. Whether coordinating a board retreat, preparing executive materials, or sending a handwritten note of appreciation, this individual understands that excellence is often found in the details.

Experience supporting a Board of Directors, President's Office, CEO, or other senior executives is highly valued.

• Serve as a primary point of contact and trusted resource for Board Members, providing an exceptional, responsive, and highly personalized level of support.
• Coordinate and execute all aspects of Board of Directors meetings, committee meetings, retreats, and special events, ensuring a seamless experience from preparation through follow‑up.
• Prepare, review, and distribute board materials through the Board Portal, maintaining the highest standards of accuracy, organization, and timeliness.
• Support annual board processes, including nominations, elections, acknowledgments, recognitions, and governance‑related deadlines.
• Create thoughtful and meaningful…