Project Administrator - WA

JOB DESCRIPTION The Project Administrator (PA) supports the project team members and regional staff with all aspects of operational assistance to ensure the projects and region meet their goals.

• An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.
• Be an advocate for, and reflect, Abbott's core values, fundamentals, and brand pillars.
• Create, distribute, track and manage all required operational documentation and records, including but not limited to:
• Client contracts, Master Subcontract Agreements (MSA's), work orders, subcontracts, and purchase orders
• Certificates of insurance and bonds
• Meeting minutes and memorandums etc.
• Project subcontract compliance
• Operations & maintenance manual documents, as-built records & warranty information etc.
• Project safety information
• Provide research, follow-up, data entry etc. for the project team as requested. This can occur through all phases of the projects.
• Support estimating and procurement of projects.
• Ensure timely responses for contract and subcontract paperwork.
• Assist in establishing CCIP and / or SDI if required and monitor and enforce legal and insurance compliance as necessary from construction documents.
• Assist with follow-up and receipt of project documentation, primarily subcontract agreements, insurance & bonds and change orders, with secondary assistance if required for shop drawings, submittals, samples & RFI's etc.
• Assist with preparation of meeting agendas & documentation and record and issue meeting minutes.
• Participate in project closeout to facilitate timely completion. Ensure all documents are scanned and in electronic form prior to project completion.
• Manage all information in applicable project management software and maintain timely filing and organization.
• Assist with annual electronic archiving for completed projects.
• Coordinate and work closely with project staff to increase understanding of project needs, to build upon and improve the Region's standard of delivery.
• Be aware of customer and project goals and objectives.
• Work closely with all regional departments e.g., accounting, preconstruction, and marketing etc.
• Deal with honesty, fairly, professionally, and respectfully with all parties.
• Answer calls with a professional, courteous, and polite greeting, and direct calls to appropriate staff members.
• Provide front desk coverage for Receptionist's breaks and additional coverage as needed.
• Date stamp and distribute all incoming correspondence to project staff and respective regional or headquarters office.
• Process outgoing mail, packages, and courier services.
• Assist Office Manager and / or Receptionist to maintain adequate office supplies.
• Print and assemble project information as required for operational reports.
• Perform miscellaneous errands as requested by project staff
• Print, plot, and / or order reprographic information as required.
• Maintain common office areas and kitchens, ensure beverages are available and supplies are stocked.
• Other duties as assigned.

The Project Administrator (PA) supports the project team members and regional staff with all aspects of operational assistance to ensure the projects and region meet their goals.

• An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.
• Be an advocate for, and reflect, Abbott's core values, fundamentals, and brand pillars.
• Create, distribute, track and manage all required operational documentation and records, including but not limited to:
• Client contracts, Master Subcontract Agreements (MSA's), work orders, subcontracts, and purchase orders
• Certificates of insurance and bonds
• Meeting minutes…