Executive Assistant to VP​/Officer

Executive Assistant to VP/Officer Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states.

Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

Fred Hutch's Philanthropy program raises funds for cancer and related disease research, care, and education to help Fred Hutch become the world's best cancer center. Since the April 2022 merger that led to the formation of Fred Hutchinson Cancer Center, Fred Hutch has served as the cancer program for UW Medicine, and Philanthropy is proud to raise funds that fuel the adult oncology program on behalf of both Fred Hutch and UW Medicine.

Our team of more than 140 Philanthropy staff implement high-performing, relationship-based fundraising programs that engage and inspire thousands of supporters who are passionate about preventing and eliminating cancer and infectious disease. Our FY26 goals include increasing our annual fundraising, deepening our patient family fundraising, and advancing the first phase of our ambitious $3 billion comprehensive campaign through Fred Hutch's 50th Anniversary.

Our success is made possible through a deep commitment to an inclusive environment and operational excellence.

The Executive Assistant to VP, Philanthropy
, reports to the Vice President and is part of the team that supports the department's annual and campaign goals.

The Executive Assistant to VP, Philanthropy, provides proactive executive level support while maintaining attention to detail, confidentiality, and a high level of customer responsiveness. The Executive Assistant to VP, Philanthropy, will plan, prioritize, and organize a diversified workload in a fast-paced environment. The position requires sound judgement along with strong organizational and communication skills. The ability to see all the pieces of the puzzle to avoid possible complications is key to the success of this role.

Professionalism is critical in all interactions.

Some travel and weekend and evening work may be required.

This is a primarily in-person role at our South Lake Union campus, with the potential for occassional hybrid or remote days.

• Manage complex and continually evolving calendar (resolve overlapping commitments and protect time for priorities).
• Works on assignments that are complex in nature where critical thinking skills and initiative is needed to resolve problems.
• Exercise judgement within defined procedures and practices to determine appropriate action.
• Manage logistics for special and cyclical department events; facilitate department all-hands meetings: schedule, draft agenda, and provide audiovisual support.
• Manage and reconcile expense reports, facilitate the purchasing/procurement process, and support department contract administration within specific time frames; coordinate required activities with internal and external customer/stakeholders to ensure proper flow of communication concerning vendor contract-related issues.
• Assist in training department team members and on-boarding new hires.
• May support executive level recruitment activities.
• Generate memos, emails, reports, and presentations.
• Work on projects related to department operations, specifically around data gathering, reporting, and visualization.
• Manage all department event/meeting related activities.
• Coordinate the allocation of space…