Senior Office Administrator

Company Description

Applicants must be currently authorized to work in the United States on a full-time basis. No sponsorship is available for this position.

Founded in Denmark, Ramboll is a people company that has over 2,000 experts working across more than 60 offices in the Americas applying their passion to deliver innovative solutions across Buildings, Transport, Energy, Environment & Health, Water, Management Consulting, and Architecture and Landscape. As a company, we are committed to reducing our environmental impact, contributing to a cohesive society with equal rights and opportunities for all, and fostering a culture of excellence, enjoyment, and equal opportunities for all our employees.

We invite you to contribute to a sustainable future working in an open, collaborative, and empowering culture.

The Office Administrator plays a key role in ensuring the smooth and effective operation of Ramboll's Pacific Northwest (PNW) offices by serving as a central point of contact for operational, administrative, and office support needs. This highly organized and collaborative professional will help coordinate day to day activities, anticipate and resolve issues, prioritize competing demands, and provide responsive support to employees and leaders across the region.

Success in this role requires strong problem solving, communication, organization, prioritization, and multitasking skills, along with the ability to work independently and effectively across multiple office locations.

The position is primarily based in our downtown Seattle office and provides support across the PNW, including the Seattle Annex field office in Georgetown and our satellite office in Vancouver, WA. The responsibilities outlined below represent the most common duties associated with the position but are not intended to be all inclusive.

Qualifications and your starting point for constant growth: From the moment you join Ramboll, we will support your development so that you grow with the company. For this role, we believe your starting point i

• Advanced Microsoft Office skills, including the use of Word styles, Excel spreadsheet formulas, Outlook calendar functions, and PowerPoint slides.
• Proficiency with Adobe Acrobat Professional.
• Familiarity with CRM systems and Maconomy are a plus.
• Keen eye for detail, and experience editing and proofreading lengthy documents with focus on format, spelling, sentence syntax/structure, and grammar.
• Ability to take instruction from multiple sources and establish priorities.
• Excellent time management skills, including recognition of opportunities to streamline and improve process efficiencies.

• Manage day to day office operations, including supplies, equipment, vendors, office procedures, and overall organization and appearance.
• Serve as a primary point of contact for Ramboll support functions, including IT, Accounting, Human Resources, Facilities Management, and external vendors.
• Coordinate with property management and Facilities Management on routine office needs, maintenance, and larger facilities projects.
• Support health, safety, and security (HSS) activities, including training, documentation, emergency preparedness, and location specific planning.

• Provide reception and general office support, including welcoming visitors, answering calls, managing mail and shipments, and directing inquiries to the appropriate contacts.
• Coordinate meetings, staff events, and client visits, including scheduling, room arrangements, catering, technology, materials, and set up.
• Support employee travel, office calendars, contacts, project file organization, and records management.
• Partner with Human Resources and local teams to…