Legal Administrative Assistant – Ballard Spahr LLP Ballard Spahr, LLP

Job Summary:

Ballard Spahr has an excellent opportunity for an experienced Legal Administrative Assistant with demonstrated litigation and administrative skills to support attorneys and clients in our Seattle office. The selected individual will assume responsibility with minimal supervision, exercise initiative and sound judgment within their assigned authority, and champion collaboration with attorneys, colleagues, and clients. This position requires a proactive professional who can anticipate needs, manage competing priorities, and deliver exceptional client service in a fast-paced legal environment.

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare correspondence, memoranda, pleadings, and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents in various state and federal courts.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional internal and external client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage expense reimbursements.

A minimum of 5 years of litigation experience required. Experience preparing and filing documents in state and federal courts. A high level of proficiency with MS Office. Experience with a document management system and time and billings systems is a plus. Ability to demonstrate and exercise sound judgement, work independently with minimal supervision and manage confidential information. Strong organization skills and the ability to prioritize competing demands while maintaining accuracy and attention to detail.

High School diploma.

• Growth Mindset: Self-motivated with a passion for continuous learning and problem-solving.
• Communication: Strong verbal and written communication abilities.
• Detail-Oriented: Keen attention to detail with the ability to manage multiple priorities and deadlines independently.
• Judgement and Problem-Solving
  
  Skills:
  
  Thinks strategically, giving careful attention to detail.

$75, 000 – $85,000

Contact:
Catalina Alvarado