Mailroom Coordinator

Position: Mailroom Coordinator 1
Description We are looking for a dependable Mailroom Coordinator 1 to support daily mail and office services for a client site in Seattle, Washington. This Contract position is ideal for someone who enjoys organized, hands-on work and can manage multiple service tasks while maintaining a detail-oriented and customer-focused approach. The role contributes to smooth site operations by coordinating mail distribution, supporting shared office areas, and assisting with front-of-house and workplace service needs.

Responsibilities:

- Receive, sort, document, and distribute incoming mail, courier items, and deliveries to the correct recipients in a timely manner.

- Prepare outgoing mail and packages, ensuring accurate labeling, proper routing, and complete processing records.

- Maintain electronic logs, package tracking details, and other mailroom documentation to support accurate reporting and follow-up.

- Investigate delivery questions and work directly with clients or carriers to resolve issues related to mail or package status.

- Keep mail stops, package storage areas, and related work spaces organized and operating efficiently.

- Monitor inventory levels in copy centers and mailroom supply areas, replenishing materials and completing routine inspections as needed.

- Provide day-to-day assistance for Flex Desk users and step in to support reception coverage when business needs require it.

- Conduct regular audits of safety equipment and assist with additional site support tasks, including asset retirement activities and operational improvement efforts.

- Contribute to service performance goals by following client procedures, supporting KPI expectations, and identifying opportunities to improve efficiency and service quality. Requirements - Experience in a mailroom, office services, reception, or administrative support environment.

- Ability to manage incoming and outgoing mail, courier shipments, and delivery records with strong attention to detail.

- Comfortable using electronic logs, tracking tools, and standard office technology to maintain accurate documentation.

- Strong customer service and communication skills for working with clients, vendors, and internal teams.

- Ability to handle routine inspections, supply monitoring, and basic auditing responsibilities independently.

- Proven ability to stay organized, prioritize multiple tasks, and meet service expectations in a fast-paced setting.

- Detail-oriented, reliable, and team-oriented approach with a commitment to workplace policies and quality standards. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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