Office Manager

Position Summary

The Office Manager is responsible for the day-to-day administrative and operational effectiveness of the office while providing high-level support to the executive team. This role serves as a central point of coordination for office operations, executive projects, and internal events, ensuring a professional, efficient, and well-organized environment. The Office Manager partners closely with executives and cross-functional teams to support strategic initiatives, meetings, and events.

This role is expected to be on-site 5 days a week (Monday
- Friday) primarily in Downtown Seattle.

Full-time working Monday
- Friday, 8am - 5pm.

The key duties and responsibilities of the Office Manager include, but are not limited to:

• Serve as the primary point of contact for the office, providing timely and professional service to internal and external stakeholders via email, phone, video conferencing, and in person.
• Oversee office operations, including supplies, vendors, manage incoming and outgoing mail, facilities coordination, and lead and manage space planning effectively
• Manage and develop office staff including any administrative assistants and / or executive assistants.
• Maintain office systems, processes, and documentation to support efficient daily operations.
• Manage corporate needs, including leases, utilities, furnishings, and coordination with vendors.

Handle confidential and sensitive information with discretion and professionalism.

• Partner with executive leadership to drive operational effectiveness through coordination of priorities, executive workflows, and high-impact initiatives.
• Lead and manage executive-level projects, ensuring alignment across stakeholders, clear timelines, accountability for deliverables, and effective execution.
• Active facilitation of executive team meetings and agendas
• Develop and prepare executive and Board-level materials, including strategic agendas, presentations, organizational insights, and decision-support documentation.
• Support governance and committee operations by documenting key discussions, decisions, and action items for Board committees, leadership forums, and foundation meetings.
• Facilitate executive communications and stakeholder engagement, ensuring clarity, consistency, and timely dissemination of information across internal and external audiences.
• Independently lead special projects on behalf of executive leadership, requiring cross-functional collaboration, sound judgment, and the ability to operate in ambiguity while driving outcomes.
• Manage after hours or weekend coverage.

• Lead the planning, coordination, and execution of high-profile internal and enterprise-wide events, including executive meetings, leadership offsites, Board meetings, team retreats, and company-sponsored engagements.
• Oversee end-to-end event logistics, including strategic scheduling, venue selection, vendor management, budgeting support, communications, materials development, and on-site execution.
• Partner with executive leadership and cross-functional stakeholders to design and deliver events that reinforce organizational strategy, culture, and employee engagement priorities.
• Manage and lead Foundation-related initiatives and events, ensuring alignment with organizational mission and community impact objectives.

• Apply strong organizational and prioritization skills to manage multiple work streams simultaneously.
• Demonstrate flexibility and responsiveness in a fast-paced, executive-level environment.
• Perform other duties as assigned.

• Bachelor’s degree or equivalent combination of education and…