Field Branch Admin

Location:

Seattle, WA, United States Job

We Elevate... Quality of urban life Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you’ll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. By joining us, you don’t just become part of our success story;

you help shape the future and continue our rich legacy that started back in 1874.

Provides administrative assistance to Field Managers. Areas of focus include, but not limited to: include purchasing, accounting, personnel relations, office procedures, job scheduling, safety and manpower scheduling.

• Prepare and process purchase orders, invoices and related paperwork for the purchase of parts, equipment and tools from the outside sources. Assist in tool control, issue, repair and replacement.
• Assemble and track Service Purchase Order activities, assigning order numbers, purchase order numbers and follow-up to billing.
• Expedite shortages of parts and equipment by contacting the Factories Service Center or local suppliers as required. Expedite order changes.
• Coordinates material, manpower and shipments for service, modernization, repair or new construction projects in line with project schedules.
• Analyze manpower and job loading requirements with respect to Best Demonstrated Practice
• Compile and transmit monthly EEO accumulations to Department of Labor and general contractors. Maintain Workers Compensation files and related OSHA reports. Assist with Region Safety Program, review violations and recommend solution.
• Prepare field payroll for Superintendent’s approval.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance. Applies for state permits for new installations.
• Ability to Prepare report such as: job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Perform Administrative tasks such as: copying, filing, compose and type routine correspondence, prepare outgoing mail, including email and faxes, maintain contact/address database information, screen phone call and greet visitors.
• Responsible for maintaining various files, records, logo, and manuals for Field Operations and Preparation of required reports.

• High school diploma or equivalent required.
• Two years college, preferably in Business Administration with some technical on the job experience preferred.
• Minimum of 3 years’ experience in office support position; 5+ years preferred.
• Computer proficiency including Microsoft Word and Excel, database entry, payroll and accounts payable processing required.

• Fully vested 401k match, up to 7% of total eligible compensation.
• Competitive Medical, Dental and Vision Plans
  - Effective from first day of hire.
• 3 weeks’ vacation which increases with tenure, 7 sick days, 3 floating holidays and 8 Company Observed Holidays.
• Tuition Reimbursement
  - Eligible after 6 months of service.
• Parental Leave – 100% base pay for 6 consecutive weeks within first year of a child’s birth or adoption.
• A wide range of development opportunities to boost your professional and leadership growth.

The above represents the typical salary range for this position. Revisions to the range may be considered based on your experience, education, location, demonstrated skills, and alignment with…