Executive Assistant, Human Resources

Who We Are:

At Brooks, we believe movement is the key to feeling more alive. That’s why we’re driven to create gear and experiences that take people to the place that makes them feel more alive — whether it’s a headspace, a feeling, or a finish line.

Everyone who works at Brooks is propelled by a company culture that sparks excitement, fuels collaboration, inspires creativity, and ignites innovation.

Our brand values help bond us together and drive our success:

• Runner First
  • We act in the best interest of the runner
• Word is Bond
  • We do what we say we’ll do
• Champion Heart
  • We give our all in everything we do
• There is no “I” in Run
  • We stay generous with our humanity
• Keep Moving
  • We find ways to move every day, because joy is kinetic!

We welcome everyone from every walk of life looking to inspire others through the power of movement - because we’re all moving towards something. Let’s run there.

The Executive Assistant (EA) contributes meaningfully to productive, effective operations for executive/senior leadership of a growing, global, consumer brand. This individual is responsible for high-level administrative support including organizing meetings, contributing to projects, and facilitating effective communication. Organizational expertise, cross-departmental collaboration, efficiency, resourcefulness, adaptability, and professionalism are key. Serving as a trusted partner and resource both on the front lines and behind the scenes, the Executive Assistant makes contributions that are instrumental in serving executive/senior leadership needs in support of their focus initiatives and strategic priorities.

• Proactively manage executive calendars including scheduling meetings, tracking RSVPs, and arranging commitments in support of the workflow most optimal for that leader.
• Arrange domestic and international travel, including transportation, lodging, visas, and expense reporting.
• Prepare correspondence, documents, and data entry as needed.
• Handle confidential information with discretion, sound judgment, and integrity.

• Coordinate and arrange logistics for internal and external meetings, including venue reservations, catering, AV/tech needs, (e.g., MS Teams/Zoom), and follow-up minutes/action items to track commitments and decisions to foster accountability.
• Plan and execute executive and team offsites, client/partner events, board meetings, parent company engagements, senior leadership team dinners, and other high-level engagements as needed/ as applicable for the teams you support.
• Provide on-site event support (set-up/clean-up), attendee communications, agenda planning, and document preparation.

• Identify and implement process improvements to increase efficiency, optimize workflows, and improve day-to-day operations (e.g., expense management, reporting).
• Contribute to executive and organizational culture by supporting cross-departmental collaboration, bespoke projects, and special initiatives as needed for the teams/leaders you support.

• Serve as a liaison between executives and internal/external stakeholders, engaging with professionalism, initiative, and poise.
• Develop and maintain strong working relationships with colleagues at all levels, partners, board members, parent company stakeholders, and vendors as needed or as applicable for the teams you support.
• Collaborate with other administrative staff to share best practices and drive efficiencies across the organization.

• Serve as a resource for the Human Resources team, answering general questions and providing support related to travel, visa procurement, corporate card access, offsite planning, and other…