Mailroom Coordinator

Mailroom Coordinator 1

We are looking for a dependable Mailroom Coordinator 1 to support daily mail and office services for a client site in Seattle, Washington. This Contract position is ideal for someone who enjoys organized, hands-on work and can manage multiple service tasks while maintaining a detail-oriented and customer-focused approach. The role contributes to smooth site operations by coordinating mail distribution, supporting shared office areas, and assisting with front-of-house and workplace service needs.

Responsibilities:

• Receive, sort, document, and distribute incoming mail, courier items, and deliveries to the correct recipients in a timely manner.
• Prepare outgoing mail and packages, ensuring accurate labeling, proper routing, and complete processing records.
• Maintain electronic logs, package tracking details, and other mailroom documentation to support accurate reporting and follow-up.
• Investigate delivery questions and work directly with clients or carriers to resolve issues related to mail or package status.
• Keep mail stops, package storage areas, and related work spaces organized and operating efficiently.
• Monitor inventory levels in copy centers and mailroom supply areas, replenishing materials and completing routine inspections as needed.
• Provide day-to-day assistance for Flex Desk users and step in to support reception coverage when business needs require it.
• Conduct regular audits of safety equipment and assist with additional site support tasks, including asset retirement activities and operational improvement efforts.
• Contribute to service performance goals by following client procedures, supporting KPI expectations, and identifying opportunities to improve efficiency and service quality.