Office Administrator AQ

Join a pioneering technology company at the forefront of innovation, dedicated to shaping the future of urban mobility. This organization is committed to creating groundbreaking solutions that enhance daily life and foster a dynamic, collaborative environment where every team member contributes to a larger vision.

Are you a master of organization with a passion for creating exceptional workplace experiences? We are seeking a highly motivated and detail-oriented individual to be the heart of our office operations. In this pivotal role, you won’t just manage logistics; you’ll be instrumental in cultivating a vibrant, welcoming, and seamlessly functioning environment that empowers our teams and impresses our visitors. Your proactive approach and strategic support will directly contribute to our collaborative culture and operational excellence, making a tangible impact on the daily lives of everyone who steps through our doors.

This is a part-time role, Monday through Friday, approximately 25 hours weekly (11 AM – 4 PM). You will be the central figure ensuring our office runs smoothly, creating an environment where innovation thrives and collaboration flourishes. Your efforts will directly enhance employee well-being, streamline daily operations, and support strategic initiatives, making a tangible difference in our mission to shape the future.

• Workplace Operations:
  • Oversee daily office operations, conducting regular walkthroughs to ensure a clean, safe, and organized environment.
  • Manage all office, kitchen, and facilities supplies, including monitoring stock levels, overseeing inventory, and handling ordering and restocking.
  • Serve as the primary point of contact for facilities and technology-related issues, submitting and monitoring tickets for timely resolution.
  • Coordinate with building management and external vendors for repairs, maintenance, cleaning, and other on-site services.
  • Handle all incoming and outgoing mail and deliveries, ensuring packages are received and distributed efficiently.
  • Collaborate with cross-functional teams (including technology, human resources, and facilities) to provide essential on-the-ground support and ensure seamless office operations.
• Employee Experience & Culture:
  • Plan, budget, and execute a variety of site-specific events, such as holiday parties, social gatherings, and team-building activities.
  • Support and coordinate on-site programs, including daily meals, snacks, and beverage services.
  • Contribute to a lively and inclusive work culture by decorating for holidays and supporting company-wide engagement initiatives.
  • Act as a key resource for employees, gathering feedback and communicating important office information.
  • Manage and update internal office documentation, such as knowledge base and intranet pages, to ensure information is current and accessible.
• Administrative & Strategic Support:
  • Manage the office budget, track expenses, and provide leadership with ad-hoc administrative requests.
  • Facilitate new hire onboarding and orientation for the local office.
  • Partner with leadership and the facilities team to assist with space planning and future headcount needs.
  • Provide support for key meetings and broadcasts, ensuring technology and logistics run smoothly.

• 2-5+ years of experience in office management, workplace operations, or a similar role, ideally within a high-growth technology environment.
• A proven track record of delivering excellent employee-facing service with strong attention to detail, even in high-demand situations.
• Strong organizational and time management skills, with the ability to manage multiple tasks, handle shifting priorities, and work independently.
• Excellent written and verbal communication skills,…