Receptionist - Foundation

Description Swedish Foundation Front Desk Receptionist

The Swedish Foundation is seeking a professional, friendly, and highly organized Front Desk Receptionist to serve as the first point of contact for donors, visitors, and guests. This role plays a key part in creating a welcoming environment while supporting the day-to-day operations of the Foundation through administrative, office coordination, and customer service functions. The ideal candidate is customer-focused, detail-oriented, and enjoys working in a collaborative team environment.

• Serve as the first point of contact for visitors, donors, and guests, ensuring a positive and professional experience.
• Greet and welcome visitors in a courteous and friendly manner.
• Answer, screen, and direct incoming phone calls to the appropriate staff members.
• Respond to routine inquiries and elevate issues as needed.
• Maintain a clean, organized, and professional reception area.
• Serve as suite point of contact for building-related needs.

• Manage front desk operations and provide general administrative support.
• Receive, sort, and distribute incoming mail, packages, deliveries, and correspondence.
• Assist with meeting preparation, printing, document assembly, and other administrative tasks.
• Follow all organizational security, privacy, and confidentiality procedures.
• Collaborate with Foundation staff and other departments to support smooth daily operations.

• Coordinate conference room reservations and scheduling.
• Arrange catering and provide logistical support for meetings and special events.
• Assist with meeting setup and room readiness.
• Provide general meeting support as assigned.

• Provide light technical support for conference room audiovisual equipment, printers, and basic technology needs.
• Manage the lobby Signage Live electronic bulletin board schedule and content updates.
• Assist staff with routine technology-related requests and coordinate additional support when needed.
• Coordinate any IT tickets for repairs or replacements of technology (printers, computers, peripherals, etc...).

• Order, stock, and maintain office and breakroom supplies.
• Coordinate breakroom organization and ensure common areas remain well maintained.
• Support workplace hospitality needs for staff and visitors.

• Assist with event preparation and logistics as assigned.
• Support Foundation programs, donor events, and special initiatives through administrative and operational coordination.

Other duties as assigned.

• A positive, welcoming, and service-oriented attitude.
• Professionalism and reliability.
• Strong organizational skills and attention to detail.
• The ability to work independently while contributing to a collaborative team environment.
• Flexibility and willingness to support a variety of operational and administrative needs.

This is an in-office, 5-day a week position, this is not a hybrid position.

Providence Swedish caregivers are not simply valued - they're invaluable. Join our team at the Swedish Foundation and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

At Providence, our strength lies in Our Promise of "Know me, care for me, ease my way." Working at our family of organizations means that regardless of your role, we'll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected.

Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Providence offers a comprehensive benefits package…