Temporary Development Database Manager

Job Details

Job Location:

University Prep - Seattle, WA 98115

Position Type:
Full-Time Temporary Salaried Non-Exempt

Education Level: 4 Year Degree

Salary Range: $30.00 - $34.00 Hourly

Job Category:
Business Development

Title:

Temporary Development Database Manager

Direct Reports: N/A

Reports to:

Director of Development

FLSA Status:
Non-Exempt

Department:
Administration

Work Type:
Temporary, Full-Time

Anticipated Dates Needed: 10/01/26 - /4/30/27

University Prep (UPrep) is a 6–12 independent school in northeast Seattle, WA, one of the country’s most dynamic cities. We offer an intellectually rich education that fosters deep inquiry and critical thinking that is powered by student engagement. Our students graduate prepared for college and life. UPrep is a strong and vibrant community of students, families, faculty, staff, and alumni that joins together to support our students in becoming caring and productive adults.

UPrep is a place where all students and families have equitable access to all the school has to offer, and we aspire for all community members to feel like they belong. We believe that our shared values of integrity, respect, and responsibility are essential to accomplish our mission to develop each student’s potential to become an intellectually courageous, socially responsible citizen of the world.

Under minimal supervision, the temporary Development Database Manager serves as the primary steward of the school’s donor data and development systems. This role provides analytical and operational support for all fundraising initiatives including annual giving, capital campaigns, major gifts, and special events, through expert management of Veracross, Boost My School, and complementary platforms. Working in close partnership with the Business Office, IT Department, and school leadership, this position ensures data accuracy, financial compliance, and strategic reporting while handling sensitive donor data with discretions.

• System Expertise:
  Serve as the primary Veracross and Boost My School expert for the Development team, establishing data entry standards and advising on database best practices.
• Data Maintenance:
  Manage and execute the annual database cleanup process to ensure up-to-date and accurate constituent contact records, giving histories, and engagement notes.
• Software Integrations:
  Manage all data imports and integrations into Veracross from third-party platforms (e.g., Greater Giving, iWave).
• Cross Departmental
  
  Collaboration:
  
  Coordinate with the IT Department, Registrar, Admissions, and the Main Office on Veracross shared responsibilities, systems infrastructure improvements, and data pipelines.

• Gift & Pledge Entry:
  Securely process and enter all gift-related data (including corporate matching gifts, stock gifts, wire transfers, and foundation/DAF grants) and post pledge commitments into Veracross.
• Check Management:
  Deliver physical checks to the Business Office immediately upon arrival to facilitate timely reconciliation and deposit.
• Financial Reconciliation:
  Partner closely with the Business Office to reconcile individual gifts, fund designations, pledge records, and recurring donation reports.
• Reporting Pipeline:
  Provide weekly, monthly, and annual financial reports to the Business Office, including specialized year-end reports to reconcile between general Veracross data and Veracross Development modules.
• Campaign Setup:
  Collaborate directly with the CFO to structure and set up new fundraising campaigns within Veracross.

• Compliance Reporting:
  Complete comprehensive annual benchmark reporting for INDEX, NAIS (DASL), and the IRS Form 990, tracking…