Contracts Coordinator - Washington State Ferries

The first consideration and/or preference is with current Washington State Ferries OPEIU members

The Washington State Department of Transportation (WSDOT) is a multimodal agency with a global reputation for excellence. Our dedicated workforce plans, designs, builds, and operates an integrated transportation system that safely and efficiently moves people and goods throughout the state. In addition to maintaining over 20,000 lane miles of state highway and 4,100 bridges, WSDOT leads an award-winning Active Transportation Plan, manages the world's longest floating bridge, and operates the largest ferry system in the nation!

Washington State Ferries (WSF) is an essential part of Washington's transportation network. Every year, we carry nearly 20 million passengers across Puget Sound and the San Juan Islands on more than 400 sailings a day. Our dedicated teams with over 2,100 people work together to serve our communities and shape the future of ferry travel.

WSF, a division of WSDOT, is currently seeking a Contracts Coordinator 1 to support the agreements that keep ferry services running safely and reliably. This position helps the Contracts & Consultant Services team coordinate contracts that support vessels, terminals, security, and other essential operations. Through careful contract administration and collaboration, the role helps WSF serve communities across Washington.

As we navigate a once-in-a-generation transformation to decarbonize our system — guided by our core values Serve, Respect, Trust, Grow Navigate, and bold strategic priorities Service Excellence, Improved Communication and Empowered People — there’s never been a more meaningful time to come aboard at Washington State Ferries.

Among the varied range of responsibilities held within this role, you/the Contracts Coordinator 1 will:

• Provide first-level administration for WSF Vessels contracts, including RFP, IFB, and Small Works Roster packages.
• Prepare and publish project lists and advertisements; coordinate bid openings and publish results.
• Review, print, assemble, and distribute contract packages; track originals routed for signature.
• Maintain contract records, required forms, and insurance and bonding renewal documentation in accordance with agency procedures.
• Review and respond to bidder and contractor correspondence.
• Edit contract templates and review draft documents for accuracy, formatting, and compliance with governing laws and statutes.
• Track contract finances, deadlines, expirations, and renewals; report status to management.
• Maintain bidder and shipyard contact lists and verify bidder prequalification.
• Uphold WSF’s strategic priorities (Service Excellence, Improved Communication, and Empowered People) and values (Serve, Grow, Trust, Respect, and Navigate), ensuring they are embedded in WSF’s culture through leadership actions

To be considered for this opportunity, the following are required:

• Respect and Equal Opportunity:
  Experience contributing to a work environment that fosters a culture of respect and equal opportunity.
• Service Orientation:
  Experience taking action to meet the needs of others.
• Learning and Growth:
  Examples of learning new processes or skills and applying them in a work setting.
• Records Organization:
  Experience organizing and maintaining complex office files and documentation according to established guidelines.
• Deadline Management:
  Experience tracking deadlines and organizing workload according to deadline priorities.
• Professional Communication:
  Experience communicating professionally, both verbally and in writing.
• Contract Interpretation:
  Experience interpreting contract and agreement terms, requirements, and conditions.
• Status Reporting:
  Experience…