Executive Assistant to CAO | Strategic Operations & Calendar

Position: Executive Assistant to the CAO | Strategic Operations & Calendar

Job Description

EXECUTIVE ASSISTANT TO THE CHIEF AMBULATORY OFFICER

WORK SCHEDULE

100% FTE

Job Description

UW MEDICINE’S AMBULATORY EXECUTIVE OFFICE has an outstanding opportunity for a full-time EXECUTIVE ASSISTANT TO THE CHIEF AMBULATORY OFFICER

WORK SCHEDULE

100% FTE

WEEKDAYS

POSITION HIGHLIGHTS

This role independently ensures smooth department operations through highly confidential and professional executive support, necessitating a high degree of tact, discretion and diplomacy

Primary

Job Responsibilities

• The Executive Assistant will independently plan, coordinate, and implement policies and procedures to support the Chief Ambulatory Officer (CAO) and the Chief Nursing Officer (CNO), so that all regulatory requirements are met
• Acts as a communication liaison with UW Medicine leadership and community leaders as needed
• Communication and Liaison with various stakeholders, ensuring clear conveyance of the CAO’s messages and managing feedback appropriately
• Operate independently, make decisions and take actions with delegated authority to support high-level executives, including the CAO
• Managing time-sensitive communications, which requires the ability to quickly and accurately convey information to various audiences
• Meeting the demands of competing stakeholders, each with unique needs and expectations
• This role requires outstanding writing abilities and the ability to communicate verbally with senior leaders, staff, and the general public
• Records, composes and edits minutes of meetings as requested
• Independently managing both short-term tasks and long-term projects
• Handling highly confidential and sensitive information with the utmost discretion and professionalism
• Serves as a confidential liaison to the Chief Ambulatory Officer and manages the executive calendar and coordinates day-to-day activities of the Chief Ambulatory Office
• Independently arranges and coordinates committee meetings, special events, open forums, and other hospital activities
• Schedules appropriate accommodation, orders/operates equipment, and coordinates logistical activities as needed
• Utilizing various software and tools for document preparation, calendar management, and communication

Required

• Bachelor's Degree in Business Administration, Communications, Healthcare Administration, or related degree
• 5 years’ experience supporting a C level executive.
• Equivalent experience may substitute for degree requirement

About Uw Medicine – Where Your Impact Goes Further

UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the publicby advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals.

All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that includes:
Harborview Medical Center, UW Medical Center
- Montlake, UW Medical Center
- Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.

Become part of our team. Join our mission to make life healthier for everyone in our community.

Compensation, Benefits And Position Details

Pay Range Minimum:

$78,000.00 annual

Pay Range Maximum

$ annual

Benefits

Other Compensation:

For information about benefits for this position, visit https://(Use the "Apply for this Job" box below)./

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