Motor Pool Dispatch​/Personal Property Program Administrator; Administrator

Are you a highly customer-focused administrative professional who thrives in a fast-paced, challenging environment, adept at orchestrating multiple activities to achieve your goals? Look no further! The Fleet Services Division is on the hunt for a dynamic Administrator to join our Motor Pool Dispatch and Personal Property team.

As the Administrator for these programs, you will be at the heart of daily interactions with our organization and external contacts, working closely with colleagues at all levels. Your dedication to providing top-notch service to internal and external customers will be valued and celebrated. Your primary responsibility will be supporting the Motor Pool Dispatch Service with secondary and back-up responsibilities supporting Personal Property Surplus.

Joining our team opens the door to endless possibilities for growth and development in a dynamic environment. As a vital part of the Fleet Services Division
, you will play a crucial role in shaping our future, making a positive impact on King County's operations, and serving our community.

The Fleet Services Division manages King County’s portfolio of vehicles and equipment. The team performs acquisition, maintenance, repair, replacement, and disposal of approximately 3,000 fleet assets for the County’s services associated with the Sheriff’s Office, Public Health, Roads, Parks, Wastewater, Water and Land Resources, and other agencies. The division manages two maintenance shops which include robust storerooms of automotive parts, materials, and construction supplies as well as several technicians working in the field to support remote customer sites.

In addition, the Fleet Division is responsible for the disposition of the county’s personal property assets, which includes a surplus warehouse in Georgetown. Disposal methods can include re-use within the county, donation to verified and approved non-profits, and sales through online portals or sealed/negotiated bids.

The mission of the Fleet Services Team is providing exceptional customer service in the delivery of equitable, sustainable, and dependable fleet solutions. To learn more about Fleet, please visit our website at:
Fleet Services Division - King County, Washington.

• Resolve technical issues, handle troubleshooting, and provide customer service
• Process new user accounts, user access, and asset management in the Motor Pool Dispatch reservation system
• Manage scheduling and transport of vehicles for maintenance and repair
• Perform daily garage checks on vehicles
• Maintain cleanliness of vehicles; spot cleaning as necessary, transport vehicles to car washes on a regular cadence.
• Daily management of multiple email boxes and multiple calendars
• Develop internal marketing materials, user guides, and pamphlets
• Deploy routine customer surveys
• Support Supervisors/Managers in generating vehicle reservation and utilization reports
• Collaborate with Fleet staff and customers
• Assist KC Agencies with their pooled vehicles using the Motor Pool Dispatch reservation system

• Support the auction processes for county-wide surplus
• Create forms, spreadsheets, and perform data entry for auction surplus item submissions
• Process and upload auction items into King County and/or WA State auction site
• Provide customer service to King County departments in coordinating surplus item preparation, removal, and disposal
• Coordinate with Washington State Department of Enterprise Services team in troubleshooting issues, preparing for pickups, and processing auction items
  
  Coordinate logistics for auction moves and monitor funds received for auction items
• Collect Bills of Sale, process Losses of Affidavit for titles, work with Department of Licensing, and send signed titles to Washington State
• Research cost/value of items to be auctioned and maintain and update spreadsheets
• Assist with Sealed Bids and the Negotiated Bid processes.
• Report on all sales and proceeds with appropriate account verification and collaborate with finance teams to account for revenue.