Corporate Event Planner

Key Responsibilities

• Plan, organize, and execute events, including meetings, retreats, incentive trips, holiday parties & employee engagement activities.
• Develop creative event concepts that align with company culture and business objectives.
• Coordinate event logistics including venue selection, catering, audiovisual needs, transportation accommodations and entertainment.
• Create detailed timelines, run‑of‑show documents and contingency plans.
• Partner with internal stakeholders to ensure messaging, branding and objectives are aligned.
• Manage communication and invitations through email, intranet and other channels.
• Collect post‑event feedback and reporting to continuously improve experiences and ROI.
• Support employee engagement initiatives and company culture programming.

• Coordinate corporate travel arrangements including flights, hotels, transportation, itineraries and travel support for employees and executives.
• Assist employees with travel‑related questions, logistics and troubleshooting.
• Help manage Ramp, the company’s travel & expense platform including user support, expense tracking, policy compliance and reporting.
• Work with travel partners, hotels and vendors to negotiate rates and ensure seamless travel experiences.
• Maintain travel processes and documentation to support company operational efficiency.
• Manage and track event budgets, while maintaining high‑quality experiences and cost efficiency.
• Negotiate contracts with venues, hotels, travel providers, caterers, entertainment, and other vendors.
• Track invoices, payments and reconciliations related to events and travel expenses.
• Ensure compliance with company policies, safety standards and legal requirements.

• Bachelor’s degree in event management, marketing, hospitality, business, or a related field (or equivalent experience).
• 3+ years of experience in event planning, travel coordination, hospitality or related roles.
• Strong organizational and multitasking abilities with exceptional attention to detail.
• Excellent communication, negotiation & problem‑solving skills.
• Ability to work flexible hours, including evenings and weekends, as needed.
• Ability to manage multiple projects simultaneously in a deadline‑driven environment.

• Experience managing corporate events, incentive travel, sponsor ships or executive meetings.
• Familiarity with expense management and travel platforms.
• Experience negotiating vendor and hotel contracts.
• Knowledge of event marketing, communications, or internal engagement strategies.
• Comfortable traveling to support company events and onsite execution.

$90,000-$115,000/year DOE

• Medical, Dental, Vision, and Life insurance plans
• Matched 401k
• FSA Programs