Project Coordinator

At Perkins&Will, we take a human-centric approach to culture-building and placemaking:
People are at the heart of everything we do. We believe in the power of design to enhance lives—to make the world a better, more beautiful place. Whether it’s through a workplace, a building, or an entire city, we aim to create joyful experiences that strengthen the spirit of community. Each of us has a critical role to play. Join the Perkins&Will Seattle studio and join a team that collaborates on our portfolio of exciting and innovative projects across the globe.

• Provides project support to Project Managers and Principals of different practice areas.
• Assists Principals and Project Managers in creating consultant agreements and/or Owner/Architect agreements using AIA software.
• Analyzes data related to projects (staffing, timelines, etc.)
• Works with Project Manager to keep staffing data up to date.
• Updates client contracts with negotiated terms and incorporates edits.
• Submits client contracts to legal department for review and tracks review process.
• Sends correspondence to Consultants and General contractors.
• Requests Certificate of Insurance certificates from legal department.
• Assist the Director of Operations/Project Managers with administrative tasks.

• Assists studio leaders with travel arrangements and/or expense reports.
• Organizes and schedules meetings and appointments related to projects and areas of practice.
• Orders lunches and sets up for internal meetings and client meetings.
• Facilitates processing of consultant invoices, including set up of consultants for AH payments, reviewing contract amounts, verifying billed amounts, reviewing reimbursable expenses, and resolving discrepancies.
• Schedule payments for consultants and respond to payment inquiries.
• Review and audit employee project expense report and route to Project Manager for approval.
• Assists project managers and principals on fee calculations and compilation of spreadsheets.

• Effective verbal, written communication and organizational skills.
• Methodical and organized approach.
• Strong attention to detail and excellent time management skills.
• Proven ability to execute tasks and able to work independently.
• Comfortable with analysis data and administrative tasks.

• Knowledge of Microsoft Outlook, Word, Excel, Power Point.
• Deltek/Vantagepoint.

• Bachelor’s degree preferred but not required.
• 3-5+ years of experience in a project coordinator or administrative role within a professional services environment.
• Experience in accounts receivable, payable or similar finance role.
• Experience in architecture, engineering, construction, or public sector industries is a plus.

At Perkins&Will, we foster a culture that is diverse and inclusive and strive for pay practices that are fair, and competitive and reflect our commitment to pay equity. Our compensation decisions include but are not limited to a candidate’s qualifications including skill sets, education, experience and training, licensure and certifications credentials if applicable, and business-related factors. This practice extends to all employees, including performance considerations for merit increases, job promotions, and transfer opportunities.

We additionally review our pay practices, conduct pay equity audits and ensure our managers are trained in our pay practices on an annual basis. At the time of posting this job advertisement, the annual pay range for this position is between $63,000 and $80,500 commensurate with qualifications. In addition, we provide a comprehensive benefits package for full time employees including medical, dental, vision, FSA/HSA accounts, 401k with employer match, PTO and paid holidays, short-term and long-term disability, paid parental leave, commuter benefits, life insurance, and learning and development opportunities.

Perkins&Will has established and adopted an Equal Employment Opportunity Employment…