Grant Manager; hybrid, Seattle

The Grant Manager role ensures all grant lifecycle activities are coordinated, on track, and clearly communicated—from award through closeout—while program teams and program administrators remain responsible for service delivery and performance. The person in this role uses expert project management skills and a broad understanding of Mary’s Place programs, goals, and processes to schedule, track, and drive the fulfillment of all grant-related deliverables and to provide expertise in the interpretation of and adherence to funder requirements and administrative guidelines.

This full-time, exempt, hybrid position reports to the Associate Director of Grants, is based in Seattle, WA, and does not supervise other staff. The salary range for this position is $75,000–$85,000 per year, DOE.

• Serve as the internal project manager for assigned grants, coordinating timelines, deliverables, reporting milestones, and amendments across departments.
• Coordinate organizational review of new funding opportunities and lead the submission process for new grant applications, ensuring accurate narrative, proposal development, timely data, and reasonable impact metrics.
• Lead post-award kickoff meetings to realign Program, Finance, and Data teams on grant scope, reporting schedules, budgets, resources needed, and roles/responsibilities.
• Maintain team grant calendars, task trackers, and documentation to support visibility and accountability across stakeholders.
• Act as the central point of coordination between Programs, Finance, and Data teams to ensure required inputs for reports and invoices are received on time.
• Support communication with internal teams to ensure understanding of funder expectations without owning programmatic compliance or service delivery.
• Flag risks, delays, or changes early and facilitate solutions with the appropriate teams.
• Ensure that contracts are fulfilled appropriately and that all grant partners are appropriately recognized and stewarded.
• Lead narrative report writing and editing, in partnership with Programs.
• Coordinate, compile, and submit funder-required reports, documentation, and invoices using information provided by Programs and Finance staff.
• Serve as the primary administrative liaison with government funders for reporting schedules, amendments, monitoring/audits, and closeout processes.
• Manage contract amendments, extensions, and closeout documentation in collaboration with the Associate Director of Grants and the finance team.
• Maintain accurate grant records and tracking systems for assigned funding portfolios.
• Collaborate with the Associate Director of Grants to identify opportunities to streamline grant management workflows, templates, and tools.

• 3–5+ years of experience in government grants management, contract management, or related nonprofit roles.
• Demonstrated strength in project management, including managing multiple timelines, stakeholders, and deliverables.
• Strong grant writing experience preferred.
• Experience in coordinating grant reporting, invoicing, and closeout processes.
• Strong written and verbal communication skills, with the ability to translate requirements into clear internal action steps.
• High attention to detail, strong organizational skills, and comfort working across departments.
• Proficiency with grant tracking systems, project management tools, contract/grant portal systems, and Microsoft Office (especially Excel).
• Commitment to equity, inclusion, and the organization’s mission.

• Ability to converse with and listen to people in many different settings.
• Ability to use a computer and telephone, as well as other standard office equipment.
• Frequently required to stand, walk, use fingers, hands, and arms.
• Ability to occasionally push, pull, lift, and/or carry supplies up to 25 pounds.
• Work takes place in a social services environment where long periods of sitting, working on a computer, walking to various work areas, going up and down stairs, and standing are required.
• Ability to travel to program sites and meetings outside the site and around the county.
• Ability to work in an environment where there may be animals present,…