Grants Manager

Job Description

Civil and Environmental Engineering has an outstanding opportunity for a Grants Manager to join their team.

Reporting to the Senior Grants Manager, the Grants Manager is responsible for exercising independent judgment and has delegated decision‑making authority for funds management and contract administration. This position is responsible for problem solving, prioritizing and multi‑tasking of assignments, requests and report deadlines. The role is fast‑paced and often requires responding to deadlines with short lead times.

• Provide technical and administrative support to principal investigators during proposal submissions.
• Ensure successful proposal submission by exercising independent judgment interpreting and applying sponsor, UW, federal, state and industry policies, rules and regulations with grant/contract preparation and implementation.
• Work with staff in CEE, other campus units, and collaborative institutions to prepare proposal budgets and compile sponsor‑required data for student training grants and center proposals.
• Obtain documentation related to matching and department support.

• Provide administrative and grant/contract support for individual research programs for all principal investigators.
• Act as a liaison with sponsors, subcontractors and other UW units.
• Manage and administer multiple, complex budgets including state, federal, university/industry cooperative, industry contracts and subcontracts.
• Interface directly with UW units, funding agencies and subcontractors to handle invoices, supplements, extensions, fiscal reports and compliance.

• Meet with the PIs to present the financial status of each program and possible problem areas.
• Provide representation for each program and provide information related to the content, policies, procedures and activities of each.
• Establish and maintain account management procedures including preparation and/or approval of monthly budget reports and reconciliation of expenditure documents with UW accounting reports and relevant grant award requirements.
• Develop comprehensive monthly budget reports to track revenue along with actual and projected expenditures.
• Analyze and develop cost‑saving strategies, provide recommendations, and implement necessary changes, following sponsor guidelines and requirements.

• Advise PIs on payroll compliance and budgetary requirements for staff supported by their grants and contracts.
• Coordinate with payroll managers and advising staff in CEE and in other departments (e.g. APL, SEFS, ISE, Built Environments) that are home to the PIs and research staff supported by the PIs.
• Develop systems to track FEC reports, and manage and oversee cost‑share and compliance.
• Establish systems and process improvements, such as forms, budget reporting templates, and complex tracking tools.

To be considered for this opportunity your application must demonstrate you met both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as license, certification, and/or registration.

• Bachelor’s degree or equivalent in Business, Accounting or Finance.
• Two years of experience working in a fast‑paced research oriented environment.

• Excellent oral and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to prioritize and handle multiple tasks on a frequent basis.
• Demonstrated ability to effectively interact with faculty, staff and students, and industry representatives.
• Ability to interact with people from diverse backgrounds.
• Working knowledge of Microsoft Office, including Word and Excel, and Adobe Acrobat.

The Department of Civil & Environmental Engineering is an academic department within the College of Engineering with over $30M in annual expenditures. The department maintains an internationally recognized research program with six research…