Program Analyst Ii

At AeroTEC, we help companies around the world design, test and certify everything from aerodynamic modifications to clean sheet aircraft, including hybrid/electric, hydrogen technology, supersonic, and eVTOLs, giving our team exposure to some of the industry’s most innovative and challenging work.

AeroTEC is seeking a detail-oriented and proactive Program Analyst to join our dynamic team. The successful candidate will play a pivotal role in coordinating projects and sales proposals, ensuring the seamless operation of program execution and the AeroTEC program management and proposal processes. This position requires excellent analytical skills, effective communication abilities, and the capability to manage multiple projects and tasks efficiently.

• Assist in the planning, execution, and monitoring of various programs and projects.
• Coordinate meetings, prepare agendas, and document notes and action items.
• Create, monitor, and control project schedules.
• Monitor project budgets and provide support in ensuring alignment with financial targets; monitor program progress and prepare status reports for program stakeholders.
• Identify and document potential risks and issues, proposing solutions to mitigate them.
• Assist in reviewing, updating, and finalizing Program EACs, Orders, Revenue, Earnings, Cashflow.
• Use project data and relevant inputs to identify budget and schedule variances. Communicate findings to stakeholders and provide actionable mitigation strategies.

• Oversee the proposal schedule to track progress for internal tasks and reviews, and support on time delivery to customers.
• Review and summarize Requests for Proposal (RFP), Requests for Quote (RFQ), and Statements of Work (SOW) requirements.
• Oversee the creation of proposal volumes and quotes that ensure all proposals are aligned with company standards and client requirements.
• Collaborate with the engineering, manufacturing, finance, procurement and installation teams to gather and analyze all internal inputs such as work estimates, schedules and scope assumptions.

• Serve as a liaison between internal teams and PMO.
• Ensure clear and effective communication regarding project updates and changes.
• Maintain accurate records and documentation for all program activities.
• Implement best practices and innovative solutions to improve efficiency and accuracy.
• Identify opportunities to enhance proposal and estimating processes.

• Four (4) year degree in Engineering, Business Administration, or equivalent industry experience in project administration.

• Minimum 3 years of relevant experience in Business Administration, Engineering, or a related field.
• Demonstrated experience in program administration, proposal coordination or a similar role.
• Strong analytical and problem‑solving skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and project management software.
• Ability to work independently and as part of a team in a fast-paced environment.

* This position may be structured as an hourly role based on specific circumstances.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit, stand, walk; use hands to finger, handle or feel; and reach with hands and arms. Must have the ability to sit for long periods of time.
• The employee is occasionally required to climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• Infrequent travel required (