Program Operations Specialist - Department of Psychiatry and Behavioral Sciences

Job Description

Reporting to Athena Wong, the Program Operations Specialist is responsible for advancing organizational priorities by delivering high-quality, strategic and operational support within its functional area. It drives impact by translating goals into actionable plans, fostering collaboration across stakeholders, and ensuring effective execution. Through its work, the role contributes to improved outcomes, enhanced efficiency, and sustained organizational success. This position is hybrid eligible.

• Program and Project Management:
  Plan, coordinate, and execute assigned programs and projects, including defining scope, managing timelines, and ensuring deliverables are completed successfully. (25%)
• Operational Support and Execution:
  Oversee day‑to‑day operations of programs, ensuring smooth implementation and adherence to established processes and priorities. (20%)
• Stakeholder Engagement and Coordination:
  Collaborate with cross‑functional teams and partners to align efforts, facilitate communication, and support shared objectives. (15%)
• Data Tracking, Analysis, and Reporting:
  Monitor program performance, analyze data, and prepare regular reports to assess outcomes and inform decision‑making. (10%)
• Process Improvement and Documentation:
  Identify opportunities to enhance efficiency, develop standardized processes, and maintain clear documentation of workflows and procedures. (10%)
• Strategic Support and Planning:
  Assist in translating organizational priorities into actionable plans and support long‑term planning efforts. (10%)
• Communication and Deliverable Development:
  Prepare presentations, updates, and materials to communicate program status and key initiatives. (5%)
• Compliance and Quality Assurance:
  Ensure programs adhere to policies, standards, and quality expectations while mitigating risks. (5%)

To be considered for this opportunity your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.

• Bachelor's degree in Business Administration, Education, Health‑related discipline or related field, AND a minimum of three years of related experience, OR an equivalent combination of education and experience.
• Applicants who do not meet these qualifications WILL NOT be forwarded to the Hiring Manager.

• Experience as a program assistant or coordinator in an educational setting.
• Demonstrated commitment to appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty and staff of many social, economic, cultural, ideological, racial and ethnic backgrounds.

Pay Range Minimum:

$69,720.00 annual

Pay Range Maximum:

$ annual

Other Compensation:

-

Benefits:

For information about benefits for this position, visit https://(Use the "Apply for this Job" box below)./

Shift:

First Shift (United States of America)

Temporary or Regular?

This is a regular position

FTE (Full‑Time Equivalent):

100.00%

Union/Bargaining Unit:

Not Applicable

The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 ().

To request disability accommodation in the application process, contact the Disability Services Office at  or dso .

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law () .

University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.