Contracts Administration Specialist

Locations

Sound Transit - Seattle, WA 98104

• Hybrid
• Procurement
• Full-Time
• Requisition #: CONTR
  003631

Salary range is $21.63/hour to $55.28/hour, with a midpoint of $38.46/hour. New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Sound Transit also offers a competitive benefits package with a wide range of offerings, including:

• Health Benefits:
  We offer two choices of medical plans, a dental plan, and a vision plan all at no cost for employee coverage; comprehensive benefits for employees and eligible dependents, including a spouse or domestic partner.
• Long-Term Disability and Life Insurance.
• Employee Assistance Program.
• Retirement Plans: 401a – 10% of employee contribution with a 12% match by Sound Transit; 457b – up to IRS maximum (employee only contribution).
• Paid Time Off:
  Employees accrue 25 days of paid time off annually with increases at four, eight and twelve years of service. Employees at the director level and up accrue additional days. We also observe 12 paid holidays and provide up to 2 paid floating holidays and up to 2 paid volunteer days per year.
• Parental Leave: 12 weeks of parental leave for new parents.
• Pet Insurance.
• ORCA Card:
  All full-time employees will receive an ORCA card at no cost.
• Tuition Reimbursement:
  Sound Transit will pay up to $5,000 annually for approved tuition expenses.
• Inclusive Reproductive Health Support Services.
• Compensation Practices:
  We offer competitive salaries based on market rates and internal equity. In addition to compensation and benefits, you’ll find that we provide work-life balance, opportunities for professional development and recognition from your colleagues.

Under general supervision, performs technical and professional duties involved in the post-award administration of architect-engineering and construction contracts in area of assignment for the Agency; assists Agency departments and project managers in the administration of contracts. Responsible for architect-engineering review of indirect and direct costs, invoices, close-outs, and other contract administration functions in accordance with policies, procedures, and in compliance with all state, federal, and local regulations and laws;

responds to questions and issues and provides technical expertise and assistance related to assigned contract administration and close-out.

• Administers assigned A&E contracts in accordance with contractual terms and conditions, Agency’s internal policies and resolutions, Federal Transit Administration’s (FTA) Circular, and applicable state and federal laws.
• Administers assigned A&E contracts to ensure compliance with contractual requirements including deliverables, schedule, quality, cost, notices, and insurance.
• Reviews direct and indirect costs, identifies issues of non-compliance and recommends remedial actions; interprets contractual provisions and provides guidance to project team members; investigates and resolves contractual issues relative to assigned contracts.
• Reviews and processes invoices for payment consistent with contractual requirements and Agency’s policies and procedures; and negotiates, reviews, and processes change orders/contract modifications consistent with contractual requirements, Agency’s policies and procedures, and applicable federal requirements.
• Participates, coordinates, and supports departments to ensure timely invoice payment.
• Performs A&E and construction contract administration and contract close out functions in accordance with contractual requirements and state law, as applicable.
• Provide support to Agency staff in contract negotiations.
• Participates in division process improvement efforts and contributes to culture of continuous process improvement.
• Provides support to the division on matters as directed; prepares and presents staff reports and other necessary correspondence; attends and participates in professional group meetings; maintains awareness of new trends and developments in the fields related to area of assignment; incorporates new developments as appropriate; ensures processes, policies, and…