Grants And contracts Manager

Grant Manager Position Purpose

The Department of Medicine's Division of Allergy and Infectious Diseases (AID) has an exciting opportunity for a Grant Manager to support the extramural funding in the Division of Allergy and Infectious Diseases (AID).

The Grant Manager will support a complex portfolio of funding while working with Division of Allergy and Infectious Diseases faculty and staff to provide all aspects of proposal development and post-award management with a variety of organizations, including foreign partners. The Grant Manager will be responsible for assisting faculty in obtaining and administering clinical trials, including advising and assisting with regulatory documents and compliance.

The Division of Allergy and Infectious Diseases is comprised of a community of over 100 full time faculty members. Our mission is to promote excellence in training, scholarship, and clinical care in Allergy and Infectious Diseases. We strive to create an atmosphere that fosters diversity for its intrinsic importance and the benefits that it brings to individuals, institutions, and society. We value and honor diverse experiences and perspectives and strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

The Grant Manager is integral to the success of faculty research programs. The Grant Manager will provide CFAS program faculty and trainees expert administrative support to develop extramural and intramural funding proposals and manage post award fiscal reporting and compliance oversight. The Grant Manager will also provide training and counsel to faculty, fellows and staff concerning grant and contract related processes.

They will serve as the administrative contact and liaison with multiple process partners, including offices and departments within the University of Washington, as well as external academic and industry sponsors, regarding research, compliance, and pre and post award financial issues.

This position actively participates in the development and implementation of long-range administrative strategic business processes to assure program sustainability and operations while meeting all compliance requirements. The position is responsible for the administrative oversight of program contracts and grants. Specific duties and responsibilities include:

Oversee awards anticipating and detecting financial concerns, keeping principal investigators and the Division leadership informed of those issues, proposing solutions, and independently initiating corrective actions and measures.

Oversight of various post-award activities including financial reporting, clinical trial billings, contract invoicing, complex payroll distribution and certification, cost sharing, and ensuring compliance with sponsor award terms and conditions.

Audit and oversee expenditures, variances, extensions, re-budgeting, advance account requests, subcontracts, sub accounts, payroll and personnel changes for accuracy and compliance with relevant policies and procedures.

Establish and maintain account management procedures including creating financial reports to forecast expenditures.

Interpret and assure compliance with applicable federal, state, institutional and industry laws and policies.

Develop systems and tools to provide regular updates to faculty and department administrators regarding changes in federal and university research directives, as well as changes to departmental procedures.

Collaborate and work closely with other grants and fiscal staff members to provide training and back-up when needed.

Responsible for preparation of research grant and contract proposals for faculty and fellows and oversight of submission process. Initiate administrative sections of proposals including but not limited to development of budgets and budget justifications. This may include working collaboratively with and overseeing work of a Budget Fiscal Analyst or Fiscal Specialist.

Ensure proposals are consistent with federal laws and regulations, sponsor agreements, submission requirements, and University specific policies and procedures.

Advise faculty, fellows and staff regarding pre-award operations and processes.

Assist in training and resource development efforts by providing guidance to the program members on issues such as applicable regulations, cost allowances, budget justifications, and cost share requirements.

Provide expertise and guidance in all aspects of clinical research budgeting, contract terms, and the revenue cycle.

Develop contacts and networks with other departments, universities, schools, and offices on grant, research and project proposals involving multiple institutions and coordinate all projects with the Office of Sponsored Programs.

Pre and Post award and…