Proposal Coordinator

Proposal Coordinator

Reporting to the Senior Proposal Manager, the Proposal Coordinator is responsible for assisting with coordinating, supporting, and writing Request for Qualifications (RFQs), Request for Proposals (RFPs), Expression of Interests (EOIs), and Market Sounding submissions for major infrastructure projects across the US Civil construction market. The role requires strong technical writing skills and the ability to work in a deadline‑driven environment. It is based in our Kent, Washington office.

• Review and develop a detailed understanding of client proposal/bid requirements.
• Develop proposal calendars and responsibility, project, and key individual selection matrices.
• Create templates for proposals, resumes, and project sheets.
• Prepare, edit and format proposal/bid sections, resumes, and project sheets.
• Track and ensure timely proposal/bid deliverables required from internal and external partners.
• Assist with writing, formatting, and proofing/editing of proposals based on input from multiple authors.
• Research relevant statistics, project work plans, and other sources of information to extract relevant content.
• Gather and coordinate flow of information from subject matter experts to be used in the proposal.
• Ensure that all content supplied by the team is compliant with the proposal requirements.
• Prepare proposal/bid write-ups for various construction‑related topics (methodologies, risk management issues, staff management, work plans, cover letters, and summaries).
• Organize and schedule team meetings, prepare meeting agendas, and take meeting minutes.
• Print, package, and deliver final proposal/bid submissions or submit electronically as required.
• Manage SharePoint or other document management systems (e.g., One Drive, Dropbox).
• Manage CRM system in conjunction with the business development team and Proposal Manager.
• Data‑entry to maintain accuracy of pursuit reports and scheduling.
• Work with graphic designers to develop JV logos, binder and tab designs, etc., and present to the consortium.
• Ensure binders, USBs, tabs, covers, and other materials are ordered and available for final assembly of proposals.
• Attend pre‑bid meetings and post‑bid debrief meetings and summarize results and lessons learned to report back to the pre‑construction team.
• Drive an inclusive culture to promote equity, welcome different perspectives, and enable career progression by fostering a sense of belonging.
• Some travel may be required.

• Strong communication and writing skills.
• University‑level degree in English studies or a background in journalism, communications, marketing, business, or a related field.
• Ability to work in a deadline‑driven environment with a high level of accuracy.
• High degree of organizational skills.
• Advanced skills in Microsoft Word, Excel and PowerPoint.
• Advanced skills in Adobe InDesign, Photoshop and Illustrator.
• SharePoint administration experience an asset.
• Marketing and design experience an asset.
• Technical background with a disciplinary focus in civil, structural, related technical discipline or construction experience will be considered.
• Minimum of three writing samples from past work required during the initial interview stages.

• Pay Range: $80,000 – $105,000 per year, based on location, education, experience, skills and role complexity.
• Health Insurance Benefits (comprehensive plan, dental/medical/vision).
• 401(k) with comprehensive match plan.
• Paid Time Off (Vacation).
• Health and Wellness Home Benefit (wellness subsidy for fitness/health).
• Tuition Reimbursement for approved degrees, diplomas and courses.
• Eligibility to participate in Aecon's discretionary Short Term Incentive Plan (STIP).
• Green Home Energy Benefit (subsidy for approved green home energy expenses).

Aecon fosters belonging within and across our organization. We consider all applicants for positions without regard to race, color, religion, sex, national origin, age, mental or physical disabilities, veteran status, and all other characteristics protected by law. We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC), and to meeting the accessibility needs of persons with disabilities in a timely manner, through the implementation of the requirements of the EEOC and its applicable regulations.

Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.